(A) If the matter is one which, under statute, is required to be submitted to the Planning Commission for a recommendation to the City Council, but is required by this code to be submitted, first, to the Planning and Building Official for preliminary review or other administrative action by such officer, the Official, after having taken such action, shall cause to be filed in the office of the secretary of the Commission all documents (except a final plat) which have been submitted to the Official and written recommendations by the Official to the Commission, together with a copy of any order entered or other action taken in writing by the Director, in regard to the matter, and such documents (except a plat) and copies shall thereupon become records of the Commission. After the Commission shall have made a recommendation to the City Council:
(1) The Secretary of the Commission shall supply a copy of the recommendation to the Director, who shall file the copy with the City Clerk; and
(2) The Official shall cause to be presented to the City Council, for consideration and action by the City Council, the document or documents which was (were) the subject of the recommendation of the Planning Commission. Following action by the City Council, the Official shall cause the document(s) if:
(a) A final plat, to be delivered to the City Clerk for recording in the office of the Register of Deeds; or
(b) Any other document, to be returned to the files in the office of the secretary of the Commission.
(B) The Official shall retain the original copy of any order entered by him or her, and shall or, as the case may be, may also retain duplicate copies of the other documents as provided in this article.
(Ord. 3378, passed - -1994)