In the case of matters which, under statute or the municipal code, are required to be submitted to the Planning Commission for final action, but are required to be submitted, in the first instance, to the Planning and Building Official for preliminary review or other administrative action by such officer, the Official after having taken such action, shall cause to be filed in the office of the secretary of the Commission all documents which have been submitted to the Official and written recommendations by the Official to the Commission, together with a copy of any order entered or other action taken in writing by the Official, in regard to the matter, and such documents and copies shall thereupon become records of the Commission. The Official shall retain in his or her file the original copy of any order entered by him or her, duplicate copies of all written applications submitted to him or her and of his or her written recommendations to the Commission and, in his or her discretion, duplicate copies of other documents in the proceedings.
(Ord. 3378, passed - -1994)