In the case of matters which, under statute or the municipal code, are required to be submitted to the Board of Adjustment for action by the Board of Adjustment, but are required to be submitted, in the first instance, to the Planning and Building Official for preliminary review or other administrative action by such officer, the Planning and Building Official, after having taken such action, shall cause to be filed in the office of the secretary of the Board of Adjustment all documents which have been submitted to the Planning and Building Official and written recommendations by the Planning and Building Official, together with a copy of any order entered or other action taken in writing by the Planning and Building Official, in regard to the matter, and such documents and copies shall thereupon become records of the Board. The Planning and Building Official shall retain the original copy of any order entered by him or her, duplicate copies of all written applications submitted to him or her and of his or her written recommendations to the Board of Adjustment and, in his or her discretion, duplicate copies of other documents in the proceedings.
(Ord. 3378, passed - -1994)