CHAPTER 30: CITY ORGANIZATION
Section
City Council
   30.01   Meetings
   30.02   Presiding officer
   30.03   Minutes
   30.04   Order of business
   30.05   Quorum and voting
   30.06   Ordinances, resolutions, motions, petitions, and communications
   30.07   Council committees
   30.08   Advisory committees and commissions
Fire Department
   30.20   Department established
   30.21   Personnel
   30.22   Compensation
   30.23   Police power
   30.24   Firefighter relief association
CITY COUNCIL
§ 30.01 MEETINGS.
   (A)   Regular meetings. Regular meetings of the City Council shall be held on the third Tuesday of each calendar month at 7:00 p.m. Any regular meeting falling upon a holiday shall be held on the next following business day at the same time and place, unless otherwise determined by a majority vote of the Council. The City Clerk shall maintain a schedule of regular meetings. This schedule shall be available for public inspection during regular business hours at the City Clerk’s office. All meetings, including special emergency meetings, shall be held at the Scandia Community Center, 14727 209th Street North.
   (B)   Work sessions. A work session meeting of the of the City Council shall be held on the first Wednesday of each calendar month at 6:30 p.m. The City Clerk shall include these meetings on the schedule of meetings available for public inspection. Work sessions may be cancelled by the Mayor if there is no business to come before the Council, with at least 24 hours’ notice to each member of the Council.
   (C)   Meetings with of the Planning Commission. A meeting of the Planning Commission shall be held on the first Tuesday of each calendar month at 7:00 p.m. The Planning Commission Chair or any two members of the Commission may call a special meeting. The City Clerk shall post notice of special meetings at least three days prior to the special meeting and provide at least 24 hours’ written notice to each member of the Commission.
   (D)   Special meetings. The Mayor or any two members of the Council may call a special meeting of the Council upon at least 24 hours’ written notice to each member of the Council. This notice shall be delivered personally to each member, or left at the member’s usual place of residence with some responsible person. Similar written notices shall be mailed at least three days before the meeting date to those who have requested notice of the special meetings. This request must be in writing and filed with the City Clerk, designating an official address where notice may be mailed. The request will be valid for one year.
   (E)   Emergency meetings. The Mayor or any two Council members may call an emergency meeting when circumstances require the immediate consideration of a matter by the Council. Notice may be in writing personally delivered to Council members or may be in the form of personal telephone communication. Notice must include the date, time, place, and purpose of the meeting. Where practical, the Clerk shall make an effort to contact news gathering organizations that have filed a request to receive notice of special meetings.
   (F)   Annual meeting. At the first regular Council meeting of January of each year, the Council shall do the following:
      (1)   Designate the depositories of city funds;
      (2)   Designate the official newspaper;
      (3)   Choose an acting Mayor from the Council members who shall perform the Mayor’s duties during the Mayor’s absence, disability from the city, or in case of vacancy in the office of Mayor, until a successor has been appointed and qualifies; and
      (4)   Appoint necessary officers, employees, and members of boards, commissions, and committees.
(Ord. 125, passed 1-18-2011; Ord. 145, passed 9-17-2013)
§ 30.02 PRESIDING OFFICER.
   (A)   Who presides. The presiding officer shall be the Mayor. In the absence of the Mayor, the acting Mayor shall preside. In the absences of both, the Clerk shall call the meeting to order and shall preside until the Council members present at the meeting choose one of their number to act temporarily as presiding officer.
   (B)   Procedure. The presiding officer shall preserve order, enforce the rules of procedure herein prescribed, and determine without debate, subject to the final decision of the Council on appeal, all questions of procedure and order. Except as otherwise provided by statute or by these rules, the proceedings of the Council shall be based on Robert’s Rules of Order, Newly Revised, Tenth Edition.
   (C)   Appeals. Any member may appeal to the Council from a ruling of the presiding officer. If the appeal is seconded, the member may speak once solely on the question involved and the presiding officer may explain his or her ruling, but no other Council member shall participate in the discussion. The appeal shall be sustained if it is approved by a majority of the members present.
   (D)   Rights of presiding officer. The presiding officer may make motions, second motions, or speak on any question.
(Ord. 91, passed 1-2-2007)
§ 30.03 MINUTES.
   (A)   Who keeps. Minutes of each Council meeting shall be kept by the Clerk or by the Deputy Clerk. In the absence of both the Clerk and Deputy Clerk, the presiding officer shall appoint a secretary pro tem. Ordinances, resolutions, and claims need not be recorded in full in the minutes if they appear in other permanent records of the Clerk and can be accurately identified from the description given in the minutes.
   (B)   Approvals. The minutes of each meeting shall be reduced to typewritten form, shall be signed by the Clerk or Deputy Clerk, and copies shall be delivered to each Council member as soon as practicable after the meeting. At the next regular meeting following the delivery, approval of the minutes need not be read aloud, but the presiding officer shall call for any additions or corrections. If there is no objection to a proposed addition or correction, it may be made without a vote of the Council. If there is an objection, the Council shall vote upon the addition or corrections. If there are no additions or corrections, the minutes shall stand approved.
   (C)   Publication. The Clerk shall publish the official minutes on the city web site within ten days of their approval. The Clerk shall mail a copy of the minutes to any resident upon request.
(Ord. 91, passed 1-2-2007)
§ 30.04 ORDER OF BUSINESS.
   (A)   Order established. Each regular meeting of the Council shall convene at the time and place appointed. Council business shall be conducted in the following order:
      (1)   Call to order and pledge of allegiance;
      (2)   Roll call;
      (3)   Public forum;
      (4)   Approve agenda;
      (5)   Approval of consent agenda;
      (6)   Public hearings;
      (7)   Committee reports;
      (8)   Staff reports;
      (9)   General business; and
      (10)   Adjournment.
   (B)   Varying order. The order of business may be varied by the presiding officer.
   (C)   Agenda. The Clerk shall prepare an agenda of business for each regular Council meeting and file a copy in the office of the Clerk not later than four calendar days before the meeting. The agenda shall be prepared in accordance with the order of business and copies shall be delivered to each Council member and posted at the community center as far in advance of the meeting as time for preparation will permit. No item of business shall be considered unless it appears on the agenda for the meeting or is approved for addition to the agenda by a majority vote of the Council members present.
   (D)   Agenda materials. The Clerk shall see that at least one copy of printed materials relating to agenda items is available to the public in the meeting room while the Council considers their subject matter. The agenda items shall not be considered unless this provision is complied with. This section does not apply to materials that are classified as other than public under the state’s Government Data Practices Act, being M.S. §§ 13.01 et. seq., or materials from closed meetings.
(Ord. 91, passed 1-2-2007)
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