(A) Regular meetings. Regular meetings of the City Council shall be held on the third Tuesday of each calendar month at 7:00 p.m. Any regular meeting falling upon a holiday shall be held on the next following business day at the same time and place, unless otherwise determined by a majority vote of the Council. The City Clerk shall maintain a schedule of regular meetings. This schedule shall be available for public inspection during regular business hours at the City Clerk’s office. All meetings, including special emergency meetings, shall be held at the Scandia Community Center, 14727 209th Street North.
(B) Work sessions. A work session meeting of the of the City Council shall be held on the first Wednesday of each calendar month at 6:30 p.m. The City Clerk shall include these meetings on the schedule of meetings available for public inspection. Work sessions may be cancelled by the Mayor if there is no business to come before the Council, with at least 24 hours’ notice to each member of the Council.
(C) Meetings with of the Planning Commission. A meeting of the Planning Commission shall be held on the first Tuesday of each calendar month at 7:00 p.m. The Planning Commission Chair or any two members of the Commission may call a special meeting. The City Clerk shall post notice of special meetings at least three days prior to the special meeting and provide at least 24 hours’ written notice to each member of the Commission.
(D) Special meetings. The Mayor or any two members of the Council may call a special meeting of the Council upon at least 24 hours’ written notice to each member of the Council. This notice shall be delivered personally to each member, or left at the member’s usual place of residence with some responsible person. Similar written notices shall be mailed at least three days before the meeting date to those who have requested notice of the special meetings. This request must be in writing and filed with the City Clerk, designating an official address where notice may be mailed. The request will be valid for one year.
(E) Emergency meetings. The Mayor or any two Council members may call an emergency meeting when circumstances require the immediate consideration of a matter by the Council. Notice may be in writing personally delivered to Council members or may be in the form of personal telephone communication. Notice must include the date, time, place, and purpose of the meeting. Where practical, the Clerk shall make an effort to contact news gathering organizations that have filed a request to receive notice of special meetings.
(F) Annual meeting. At the first regular Council meeting of January of each year, the Council shall do the following:
(1) Designate the depositories of city funds;
(2) Designate the official newspaper;
(3) Choose an acting Mayor from the Council members who shall perform the Mayor’s duties during the Mayor’s absence, disability from the city, or in case of vacancy in the office of Mayor, until a successor has been appointed and qualifies; and
(4) Appoint necessary officers, employees, and members of boards, commissions, and committees.
(Ord. 125, passed 1-18-2011; Ord. 145, passed 9-17-2013)