A. Any person desiring to conduct a special event for which a special event permit is required shall file an application with the city manager not less than sixty (60) days prior to the proposed date for the special event.
B. Such application shall be completed on a city form and contain at a minimum the following information:
1. The name of the applicant; the sponsoring organization, if any, with the approval of the sponsoring organization for the applicant to apply for the permit on its behalf; the special event organizer who promotes and manages the special event, if any; and the mailing addresses, email addresses, if any, and telephone numbers of each of the foregoing persons and organization; and the proposed date, time, duration, and location of the special event.
2. If applicable, the proposed location of the assembly and disbanding areas, the route to be traveled, and the assembly starting and ending times.
3. The nature and purpose of the special event and a description of all of the equipment and planned activities, including, without limitation, all of the following:
a. The sale, distribution, donation, or collection of any merchandise, food, beverages, or services;
b. Cooking of food or open fires;
c. The sale or consumption of alcoholic beverages;
d. The use of temporary fencing or temporary structures and whether the fencing or structures will be prefabricated or site built;
e. The use of pyrotechnics;
f. The operation of carnival or animal rides and any demonstrations with animals; and
g. The use of specialized recreational equipment that is to be operated as part of an event activity.
4. The approximate total number of anticipated special event participants and the approximate number of participants in each of the following categories: spectators, staff, volunteers, security personnel, and first aid and medical services personnel.
5. The plan to accommodate vehicle and bicycle parking by participants, including parking for the disabled, reservation or prohibition of on-street parking, and a parking shuttle plan, if applicable. For special events in parks, whether vehicle access into the park is requested, the number of vehicles, the planned path of travel, and whether the vehicle(s) will remain in the park overnight. For special events that will involve temporary street, alley, or sidewalk closures, or temporary on-street parking restrictions, a traffic control and parking management plan consistent with the California Manual on Uniform Traffic Control Devices for Streets and Highways may be required.
6. The plan for collecting garbage, mixed recycling, and organics including the name of the contracted franchised waste hauler; the amount of collection capacity necessary for garbage, mixed recycling, and organics to accommodate the estimated number of special event participants; and the proposed locations of all collection containers.
7. An event site plan to identify locations and number of all equipment and facilities including, without limitation: temporary fencing; temporary structures; staging, bleachers, portable restrooms, and hand washing stations; cooking facilities; tables and chairs; garbage, recycling, and organic waste containers; electrical and water sources and connections; fuel storage; emergency medical service area(s); pyrotechnics; carnival and animal rides; and specialized recreational equipment. The site plan shall also identify the paths for access by participants, vehicles and emergency vehicles, and the area(s) for the sale or consumption of alcoholic beverages, if applicable.
8. Whether the special event will involve the use of amplified sound, the type, location, and direction of the amplified sound, and the type of amplified sound equipment.
9. For parades, including marches or processions, the maximum parade length; the total number of bands, sound vehicles or musical units, if any, and the type and number of members in each unit; the total number of marching units, if any, and the type and the number of members in each unit; the number of animals, if any, and type; the number of floats, if any, and their size, type and how the floats are powered; and the space between the units and floats and their speed.
10. Any other information that the city manager may reasonably require.
C. Any changes to the application including, without limitation, an increase in the number of participants, and any additional vehicles, equipment, or activities, shall be submitted in writing not later than ten (10) days before the date of the special event. Such changes may result in additional or modified special event permit conditions, denial of the proposed changes, or revocation of the permit pursuant to Sections 12.48.110 and 12.48.120.
D. For special events that involve a street closure, amplified sound, pyrotechnics, the sale of alcohol, or more than five hundred (500) participants, the applicant shall, at least thirty (30) days prior to the date of the event, notify in writing all persons residing along the street to be closed and all persons residing within two city blocks of the proposed special event route or site with the following information: (1) the proposed date, time, and duration of the special event; (2) the use of amplified sound and pyrotechnics, if any; (3) the proposed street closure and alternative route(s), if applicable; and (4) the applicant and city contact information. In lieu of a mailing or other methods of distribution of the required written notice, the applicant may collect signatures of such persons to verify they have received the foregoing information. Special events involving only the exercise of free speech rights organized on short-notice which meet the requirements of Section 12.48.110(A)(3) shall be exempt from this notification requirement. (Ord. 2023-0024 § 7; Ord. 2012-042 § 4)