A. The city manager shall act on all complete applications in the following manner:
1. Applications received not less than sixty (60) days before the proposed special event date shall be acted upon not later than forty-five (45) days from the date of receipt of the application.
2. Applications received less than sixty (60) days before the proposed special event date shall be acted upon as soon as reasonably practicable, but the special event permit shall be deemed denied if not issued at least three days prior to the proposed special event date.
3. Applications for spontaneous special events involving only the exercise of free speech rights and that are organized in response to news or affairs coming into public knowledge within sixty (60) days of the date of the proposed special event shall be acted upon within five days of receipt of the application.
4. Prior to issuance of the special event permit, the city manager may inform the applicant that the permit is conditionally approved pending submittal of evidence of insurance coverage, permits from other agencies, and such other documents as may be required to be submitted before the permit can be issued.
5. After review of an application and receipt of all required documents, the city manager shall issue the special event permit unless the city manager denies issuance of the permit pursuant to Section 12.48.120. The city manager may impose conditions on approval of the special event permit as the city manager determines to be reasonably necessary to protect the public peace, health, safety, or welfare.
6. Any changes in the application filed after the special event permit has been issued may result in additional or modified special event permit conditions, denial of the proposed changes, or revocation of the permit pursuant to Section 12.48.120.
B. No application for a special event permit shall be submitted earlier than twelve (12) months prior to the proposed special event date. The city manager may reserve use of a city street, sidewalk, alley, or park for certain dates when a special event is usually held in such location on an annual or regular basis, or when the date is a federal or state holiday or of historic significance and a special event is traditionally held on the specific date and location during such holiday or in remembrance of a historic event.
C. If more than one complete application is filed for a special event on the same date and at the same location, the first submitted application shall be acted upon first. (Ord. 2012-042 § 4)