A. It shall be the duty of the city clerk to determine whether required city supplemental statements and forms have been filed. In order to fulfill this duty, if the city clerk is aware that a candidate has an obligation to file a city supplemental statement or forms and has failed to do so, the city clerk shall notify the candidate of the obligation to file a city supplemental statement or form. In determining whether required documents have been filed, the city clerk shall not be required to conduct any investigation to determine whether or not a candidate has an obligation to file a city supplemental statement or form.
B. It shall be the duty of the city clerk to determine whether city supplemental statements and forms filed conform on their face with the requirements of this chapter. The city clerk, in determining whether city supplemental statements and forms conform on their face with the requirements of this chapter, shall not be required to seek or obtain information to verify entries on a city supplemental statement or form.
1. The city clerk, in determining whether city supplemental statements and forms conform on their face with the requirements of this chapter, shall review:
a. All statements and forms to determine whether they contain the full name, residential and business addresses and phone number of the candidate and the campaign treasurer;
b. All statements and forms to determine whether they have been signed, dated and verified by the candidate and the campaign treasurer;
c. All statements and forms to determine whether they are legible and printed in ink or typewritten so that reasonable reproductions can be made;
d. All statements and forms to determine whether beginning and closing dates for the statement or form which are prescribed by law are accurate;
e. All statements and forms to determine whether the following information is contained in the statement or form:
i. The total amount of contributions received during the period and the cumulative total amount of contributions,
ii. The total amount of campaign expenditures made during the period and the cumulative total amount of campaign expenditures,
iii. The total amount of contributions received from persons who have given one hundred dollars ($100.00) or more,
iv. The total amount of contributions received from persons who have given less than one hundred dollars ($100.00),
v. The total amount of campaign expenditures of one hundred dollars ($100.00) or more,
vi. The total amount of campaign expenditures under one hundred dollars ($100.00),
vii. The total amount of accrued expenses of one hundred dollars ($100.00) or more,
viii. The total amount of accrued expenses of less than one hundred dollars ($100.00),
ix. The balance of cash and cash equivalents on hand at the beginning and end of the period,
x. For each person listed as contributor or lender of a cumulative amount of one hundred dollars ($100.00) or more, the complete name, address, occupation and employer, if any (or name of business, if described as self-employed), cumulative amount contributed, date and amount of contribution or loan,
xi. For each recipient committee listed as a contributor or lender of a cumulative amount of one hundred dollars ($100.00) or more, in addition to the information specified in subsection (10) above, the identification number assigned to the committee by the secretary of state or the full name and address of the treasurer of the committee,
xii. The following information must be provided for campaign expenditures of one hundred dollars ($100.00) or more during the period: the complete name of the payee, the address, the amount of each expenditure, a brief description of the consideration for which the campaign expenditure was made and, if the statement or form indicates a person other than the payee provided the consideration, the complete name and address of the person providing the consideration,
xiii. The following information must be provided for accrued expenses of one hundred dollars ($100.00) or more during the period: the complete name of the payee, the address, the amount of each expenditure, a brief description of the consideration for which the campaign expenditure was made and, if the statement or form indicates a person other than the payee provided the consideration, the complete name and address of the person providing the consideration,
xiv. For each committee listed as a recipient of a campaign expenditure of one hundred dollars ($100.00) or more, in addition to the information specified in subsection (e)(x) of this section, the identification number assigned to the committee by the secretary of state or the full name and address of the treasurer of the committee, and
xv. The information required by subsection A of Section 2.13.140;
f. All statements and forms to determine whether there are no gross or readily apparent errors in arithmetic calculations.
C. It shall be the duty of the city clerk to accept for filing any city supplemental statement or form which this chapter requires to be filed. In those cases where the city clerk discovers in his or her review of city supplemental statements and forms that a candidate has filed an incorrect, incomplete or illegible statement or form, or a statement or form which cannot be reproduced, he or she shall make reasonable efforts to notify the candidate of the error or omission. No notification is required in those cases in which the errors or omissions are minor ones which do not recur throughout the statement. An error or omission is minor if it does not result in omission of the amount of an individual contribution or expenditure. An error or omission in connection with the identification of a donor or intermediary is minor if such persons is identified by name and either street address, occupation, employer or principal place of business. An error or omission in connection with the identification of the recipient of an expenditure or person providing consideration for an expenditure is minor if such person is identified by name.
D. Notwithstanding the provisions relating to minor errors or omissions set forth in subsection C of this section, a contribution of one hundred dollars ($100.00) or more shall not qualify for purposes of receiving funds from the Campaign Reform Fund pursuant to Sections 2.14.130 and 2.14.140 unless the candidate's city supplemental statements and forms include the following information with respect to each such contribution: the complete name, address, occupation, and employer, if any (or name of business, if self-employed), of the donor or intermediary. (Ord. 2005-071 § 14; Ord. 2003-046 § 1)