There is hereby created in the City of Rocky River a Records Commission composed of the Mayor or his appointed representative, as chairman, and the Director of Finance, Director of Law, and a citizen appointed by the Mayor. The Commission shall appoint a secretary, who may or may not be a member of the Commission and who shall serve at the pleasure of the Commission. The Commission may employ an archivist to serve under its direction. The Commission shall meet at least once every six (6) months, and upon call of the Mayor.