(a) Employees Covered; Standards. All employees of the Village, except those specified in Section 153.02(a) and 147.04, shall be paid overtime pay for work in excess of forty hours in any one work week, in cash or in compensatory time off as hereinafter determined. With the exception of Service Department employees during snow plowing season or under call out circumstances described in Section 153.11(c), the use of paid sick leave, holiday leave, vacation leave, comp time, personal time or other paid time off shall not constitute work for purposes of calculating overtime. The department head shall keep all necessary records.
(b) Application to Department Heads. The persons in positions specified in Section 153.02(a) shall not be entitled to the overtime pay provided for in subsection (a) hereof. In fixing the annual compensation for these positions, Council shall give due consideration to the responsibilities of each position and the duties and obligations imposed upon those persons.
(c) Minimum Call Out Time. In all cases where a full-time employee is called to duty in an emergency or otherwise, the employee shall be paid a minimum of two hours based on the employee's base rate of pay in accordance with subsection (a) hereof.
(d) Overtime Rate.
(1) Overtime is to be incurred only when necessary and must be approved in advance by the employee’s supervisor, except in cases of emergency or when necessary to complete work in process for a resident or business within Richfield, in which case approval shall be requested as soon as practicable under the circumstances. Failure to obtain approval for overtime in advance does not preclude the payment of overtime; however, when overtime is worked without advance approval, disciplinary action may be taken against employees, supervisors and/or Department Heads, as appropriate. Generally, excessive or frequent overtime will be subject to review by the Mayor and HR Coordinator or, in the case of overtime issues within the Mayor’s Office, the Finance Director and/or HR Coordinator, as appropriate.
(2) Employees shall be paid overtime pay at the rate of one and one-half times the hourly rate.
(e) Compensatory Time. An employee who has worked approved overtime shall have the option of being compensated for the hours or adding the hours to a compensatory time bank. If the Finance Department is not informed otherwise prior to the last day of the pay period in which overtime was worked, the overtime hours shall be compensated. An employee wishing to add compensatory time to their compensatory time bank must complete the Overtime Designation Form and submit it to the Finance Department prior to the last day of the pay period in which the overtime was worked. An employee shall be entitled to accumulate compensatory time not to exceed ninety (90) hours (inclusive of straight time and half-time) and said time may be carried through to the next calendar year.
(1) Requests to use compensatory time shall generally be made no later than forty-eight (48) hours prior to the date requested, and no earlier than six (6) months prior to the date requested, subject to the approval of the department head, who may modify such requirement, in whole or in part, only when extenuating circumstances are determined to exist. A request to use compensatory time may be denied if it would result in an undue disruption to operations. Request for the use of compensatory time for the relief from an all night snowplow call out may be granted by the Service Director and the employee's immediate supervisor.
(2) Compensatory time shall be charged in minimum units of one-half (½) hour.
(3) Upon the employee's request, accumulated compensatory time may be cashed-in to be paid within thirty (30) days.
(f) Part-time paid fire personnel shall be paid at the rate of one and one-half times the hourly rate when they work on holidays effective January 1, 2007.
(Ord. 62-2017. Passed 7-17-18.)