(a) Notice to Complaint and Subject Division of Police Employee.
(1) Upon completion of every hearing, the Board shall notify the complainant and each subject the Division of Police employee. The notice shall contain written notice that the complaint was considered by the Board and the date of that hearing; and an explanation of the process utilized by the Board.
(2) The notice shall include:
A. The nature of the Board's conclusions and recommendations.
B. An explanation of the evidence that both tended to support and tended not to support the conclusion.
C. Information on whether there will be further proceedings related to the complaint, such as referral of the matter to the Chief of Police or the Mayor.
(3) The Board shall use best efforts to contact the complainant and subject employees, including:
A. Sending a letter via United States Postal Service to the last known address of the complainant;
B. Providing written notice to the subject employees through the subject officers' command staff or the subject employee's supervisor; and
C. Electronic mail to the parties, when feasible.
(4) The Board shall make record of notices sent and keep the Board advised of its actions in that regard.
(b) Form of Advice and Recommendation.
(1) After the conclusion of each case hearing the Board shall give a completed case file of their findings to the Mayor, the City Attorney, and the Chief of Police.
(2) The written case file shall include the Final Summary, a written statement of their decision, and all evidence found.
(Ord. 74-2020. Passed 10-12-20.)