Subd. 1. Establishment and Composition. A Park and Recreation Commission is hereby established composed of five members who are qualified electors of the city, who shall serve staggered three-year terms.
Subd. 2. Powers and Duties.
A. The Park and Recreation Commission shall have the duty of advising the Council concerning the management, operation, control and planning for all lands now owned or hereafter acquired by the city and used for park and recreation purposes; such powers and duties, however, shall not extend to or include any joint county-city park. The Commission shall recommend to the Council rules and regulations concerning the use of all city parks.
B. All proceeds from Ramsey Park Days and other donations to the Park and Recreation Commission and/or donations to the city for the parks located in the city shall be placed in a segregated fund. In order to make an expenditure of funds from this “designated account” within the city’s General Fund, the Park and Recreation Commission shall adopt a motion appropriating and requesting that a certain sum of money be expended to a particular entity, individual or vendor. The financial record keeping and the actual check writing shall be done under the control and direction of the Director of Finance and Administrative Services with checks to be signed by appropriate city officials, not including park and recreation members. Use of the monies in such “designated account” shall be limited solely in use to those expenditures relating to general park needs or improvements in the city parks.
C. The Park and Recreation Commission shall also have the duty of advising the Council concerning the management, operation, control and planning for the city's recreational activities, including prescribing rules and regulations concerning the recreational activities.
Subd. 3. Organization, Meetings. The Commission shall, at its first meeting in each calendar year, elect from among its members a Chairperson, a Vice-Chairperson, a Secretary and such other officers as it may determine. The Commission shall hold at least one regular meeting each month and shall keep minutes of its meetings, a copy of which minutes shall be furnished to the Council as soon as reasonably possible after the date of the meeting.
Subd. 4. Budget. Each year, the Commission shall submit to the City Administrator a statement of its anticipated disbursements for the parks under its supervision and control for the calendar year commencing on the first business day of January thereafter. This budget shall be submitted on a schedule consistent with that required for the overall city budget.
(Ord. 21, Fourth Series, passed 1-3-2012; Am. Ord. 40, Fourth Series, passed 8-19-2014)