[Amended 5-10-2010 by Ord. No. 16-2010; 6-27-2011 by Ord. No. 30-2011; 8-26-2013 by Ord. No. 35-2013; 10-28-2013 by Ord. No. 49-2013; 4-25-2022 by Ord. No. 32-2022]
Fees. All permit fees are due and payable at the time of filing of the application. A copy of the receipt from the City's Treasury Office must accompany the application through the approval process in order for the permit to be issued.
A. Special event permit: Each applicant requesting a special event permit shall be required to pay a processing fee and a security deposit fee, neither of which will be waived. Such applicant may also be required to pay an additional fee for City services or facilities as described in § 576-1205 below.
(1) All fees required for a special event permit shall be adopted by City Council and contained within the City of Reading Fee Schedule.24
(a) Special event applications submitted between 60 and 89 days prior to the event date will be subject to a $25 late fee.
(b) Special event applications submitted between 30 and 59 days prior to the event date will be subject to a $50 late fee.
(c) Special event applications submitted 29 days or less prior to the event will not be accepted.
(2) If the event is canceled or not held after the permit has been issued by the City, the processing fee will be refunded, minus an administrative processing fee of $50 and other costs incurred by the City.
(3) Security deposit:
(a) All security deposit fees required under this Part shall be adopted by City Council and contained within the City of Reading Fee Schedule.25
(b) The full security deposit will be refunded if the location of the special event is clean and free of litter and damage and City services costs are paid. The refund of the security deposit will be prorated based upon the condition of the premises at the conclusion of the event as determined by the City's Police Department Traffic Office or its designee.
(c) The fee amount does not include any additional fees charged by various City departments for the use of City facilities or City services.
(d) Additional fees that arise during the event will be billed to the applicant and will be due within 30 days after mailing of the invoice.
B. Block party permit: All fees required for a block party, including barricade fees shall be adopted by City Council and contained within the City of Reading Fee Schedule. No security deposit will be required.
C. Community site reservation: The community event site reservation is free of charge.
D. Recreation facility/site reservation: All fees required for a recreation facility/site reservation shall be adopted by City Council and contained within the City of Reading Fee Schedule.
E. Use of City personnel resources for event:
(1) Fire and EMS, Police, Public Works, and the Reading Parking Authority will determine the number of and duration of personnel needed to provide services for the event based on the nature, the location, and the number of expected attendees. Extra employees will often have to be scheduled as to not significantly interfere with regular City operations. [Amended 10-26-2015 by Ord. No. 59-2015]
(2) Costs for needed services shall be paid according to the current City hourly rate for the personnel involved in the event and in adherence to conditions set forth in bargaining agreements, such as the minimum number of hours to be paid for such employee service. The overtime rate for employees will most likely be applicable.
(3) Cost estimates will be provided to the applicant at least 30 days prior to the event. Payment for estimated City services are due in full 14 days prior to the event.
(4) Any complaints concerning the amount and cost of personnel needed to provide a clean and safe event will be heard and decided by the City Managing Director or designee.
24. Editor's Note: See Ch. 212, Fees.
25. Editor's Note: See Ch. 212, Fees.