A. The Preservation Officer shall forward to the Board for review all applications for certificates of appropriateness not approved pursuant to § 295-109.
B. The Board shall hold regularly scheduled monthly meetings for the purpose of reviewing applications. Any meeting held on a day not regularly scheduled shall be considered a special meeting. A special meeting may be held at the call of the Board chairperson or upon the written request of any two Board members. All Board members shall be notified at least 24 hours prior to such meeting.
(1) All meetings must be publicly announced at least 24 hours in advance and be open to the public.
(2) The meeting agenda must be available to the public for review prior to the meeting.
(3) Records of all decisions and actions of the Board including the reasons for making the decisions must be kept on file and available for public inspection.
(4) All decisions of the Board shall be made in a public forum.
C. Notice to the applicant shall be provided in written form as follows:
(1) The applicant shall be given written notice of the time and date of the meeting not less than 10 days prior to said meeting.
(2) The Board shall notify the applicant of its decision within 30 days of its review of the application at the meeting.
(a) If the Board decides not to grant a certificate of appropriateness to the applicant, it shall notify the applicant in writing.
(b) Notice shall indicate the reason for disapproval and what changes in the plans and specifications would meet the conditions for protecting the distinctive historic character of the district.
(c) Should the Board fail to notify the applicant of its decision within 30 days of its review of the application, it shall be assumed, as a matter of law, that the application is approved, unless the applicant waives the time limit in writing.
D. The criteria to be used by the Board in making its decisions concerning the issuance of certificates of appropriateness may be developed in detail by the Board. At a minimum, such criteria shall include the following:
(1) Broad historical values representing the cultural, political, economic or social history of the City.
(2) The relationship of the structure to historic personages or events.
(3) Specimen architectural types representative of a certain period, style or method of construction.
(4) The effect of the proposed change upon the general historical and architectural nature of the district.
(5) The historical and/or architectural appropriateness of exterior architectural features which can be seen from a public street or way.
(6) The general design, arrangement, texture, material and color of the building or structure and the relation of such factors to similar features of building and structures in the district.
E. Certificate of appropriateness applications for the following property modifications must be reviewed by the HARB and approved by City Council:
(1) Demolition.
(2) Installation or construction of animal shelters, greenhouses, garages, carports and storage sheds exceeding 20 square feet.
(3) Construction of building additions which exceed 5% of ground floor area or have an area of more than 100 square feet.
(4) Any change in building height or roof line.
F. The Board shall make or cause to be made a written report to Council summarizing monthly meetings, activities and decisions. The report shall indicate the reasons for any denials of certificate of appropriateness and what, if any, changes in the plans and specifications would be deemed appropriate.