(A) Reporting obligations of providers. Each provider shall at the time of initial application, and between January 1st and February 28th of each following calendar year, meet with the Safety Service Director to discuss the providers upcoming construction activities and planned annual system maintenance. Following such meeting and upon the request of the Building Department, the provider shall file a construction and major maintenance plan with the Building Department. Such construction and major maintenance plan shall be filed with the Building Department within 60 days of the request of the Safety Service Director and shall be provided for all geographical areas requested by the Safety Service Director, up to and including the entire geographical area of city. It shall be submitted using a format(s) mutually agreeable to the provider and the city and shall contain the information determined by the Safety Service Director to be necessary to facilitate the coordination and reduction in the frequency of construction in the rights of way. The construction and major maintenance plan shall include, but not be limited to, all currently scheduled and/or anticipated construction or major maintenance projects for the next calendar year; if none are scheduled or anticipated then the plan should so state. All confidential/proprietary information submitted herein shall be so labeled.
(B) Mapping data.
(1) Upon application for a certificate of registration, a provider shall provide the city, upon the reasonable request of the Safety Service Director, with information regarding the location of its major facilities in the right of way in a format that is readily available to the provider. Following that initial provision of information and upon the reasonable request of the Safety Service Director, which request shall not occur more than once annually, every provider shall provide to the city, in a format that is readily available to the provider, all location information for all major facilities which it owns or over which it has control and which are located in any rights of way. All such information as described above shall be provided for the geographical area (up to and including the entire geographic area of the city), with the specificity as requested by the Safety Service Director and in a format(s) mutually acceptable to the provider and the city. Submission of this information is anticipated to be required beginning January 1, 2002. If the data required to be submitted in this section is stored in an electronicformat then the provider shall only be required to provide such electronic data that is then currently capable of being readily incorporated into the city's electronic database. All confidential proprietary information submitted herein shall be so labeled.
(2) The Safety Service Director may in the future adopt rules and regulations and further define the mapping data requirement(s) under this section. In each instance a provider shall be served with a copy of the specifications by regular U.S. Mail to the company representative identified in § 1048.07(B)(2) and in accordance with § 1048.24(D); provided, however, that failure to actually receive such notice shall not in any way affect the validity or enforceability of said specifications.
(Ord. 2002-33, passed 4-16-02)