(A)   The Planning and Zoning Commission shall consist of five members who reside in the Municipality and shall include the Mayor and four electors of the Municipality appointed by the Mayor with approval of the Council.
   (B)   The Commission shall adopt rules necessary to conduct business.
   (C)   Commission meetings shall be held at the call of the Chairman and at such other times the Commission deems necessary. All meetings shall be open to the public. The Commission shall keep minutes of its proceedings showing the vote upon each question, or if absent or failing to vote, indicating such fact, and keep records of its examinations and other actions, all of which shall be a public record.
   (D)   The Commission shall have the powers and duties as provided in this Charter, by ordinance, legislation of the Council, and the general laws of the State of Ohio to the extent that those laws are not in conflict with this Charter.
   (E)   Upon adoption of this Charter, the Mayor with the approval of the Council, may initially appoint some members to shorter terms in order to accomplish staggered terms or carry over existing members and terms of the Planning and Zoning Commission for such purpose. Within thirty days of the effective date of this Charter, or as soon thereafter as reasonably practical, the Mayor with the approval of Council, shall appoint a member qualified under Section 8.03(A) to replace any Council member on the Planning and Zoning Commission.