A. Conditions for Use. This section applies to the procurement of materials and general services costing less than the bid threshold defined by A.R.S. § 41-2535, not including architectural and engineering or construction services. Procurement requirements will not be artificially divided to circumvent source selection.
B. Purchases from the dollar threshold defined in A.R.S. § 11-254.01.C up to the bid threshold determined by A.R.S. § 41-2535. For purchases of materials and general services with an estimated aggregate annual cost equal to or greater than the dollar threshold defined in A.R.S. § 11-254.01.C but less than the threshold defined by A.R.S. § 41-2535, the procurement department will issue a request for quotations and will solicit a minimum of three written quotations, including a quotation from at least one certified small business enterprise (SBE) if identified as available for the solicited commodities or services in the Pima County vendor database at the time of the solicitation. A description of the solicited requirements, the names of the businesses submitting quotations, and the date and amount of each quotation, will be documented and maintained as a public record.
C. Purchases less than the dollar threshold defined in A.R.S. § 11-254.01.C. For purchases estimated annually to cost less than the dollar threshold defined in A.R.S. § 11-254.01.C, the administering department will obtain as much competition as is practicable, including qualified and available SBE firms. Any quotes obtained will be maintained in the procurement file as a public record.
D. As defined in Pima County Code, Section 20.16.010(B), the procurement department may "reserve" or restrict its informal solicitations for specific material and general service commodities that do not exceed the threshold determined by A.R.S. § 41-2535 per contract year to only certified local SBE's.
E. Sole Source Procurement. All sole source procurement is subject to the procedures in Section 11.12.050.
(Ord. 2017-27 § 3 (part), 2017: Ord. 2011-14 § 3 (part), 2011; Ord. 2009-88 § 1 (part), 2009: Ord. 2005-44 § 3 (part), 2005; Ord. 2000-75 § 2, 2000; Ord. 2000-24 § 2, 2000; Ord. 2000-23 § 2, 2000; Ord. 1997-45 § 1, 1997)