(a) The City Clerk, whose position is also referred to as “Municipal Clerk”, “Clerk”, “Council Clerk” and “Clerk of Council” in other parts of these Codified Ordinances, shall be appointed as provided by Charter Section 5.02, and among the official responsibilities is the duty to serve as City Clerk. Nothing herein shall prohibit the City Clerk from using electronic transmissions to facilitate the provision of documents.
(b) In addition to the duties provided by Charter Section 5.02, the City Clerk shall:
(1) Furnish all transcripts, orders and certificates, which may be properly required, and be entitled to charge for all attested certificates and transcripts the same fees that are allowed by law to County officers for similar services, provided that the same shall be furnished free of charge when ordered by Council or required by any Council or Municipal officer, in the prosecution of his or her official duties.
(2) Attend regular and special Council meetings.
(3) Prepare minutes, which are a record of proceedings of all Council meetings, and be custodian of such records.
(4) Furnish all transcripts, orders and certificates, which may be properly required, and be entitled to charge for all attested certificates and transcripts the same fees that are allowed by law to County officers for similar services, provided that the same shall be furnished free of charge when ordered by Council or required by any Council or Municipal officer, in the prosecution of his or her official duties.
(5) Assign numbers, in their proper sequence, to all ordinances and resolutions when such legislation is passed. Number assignments will be referenced in the official minutes of Council proceedings.
(6) Maintain a permanent record of all ordinances or resolutions, and, by appropriate notation, show passage or rejection, subsequent repeal and amendment thereof.
(7) Perform all clerical duties incidental to the office.
(8) Perform and assume all duties and obligations assigned to the positions referred to in other sections of the Pickerington Codified Ordinances and Charter which bear the title “Clerk”, “Council Clerk”, “City Clerk”, “Municipal Clerk” and “Clerk of Council”.
(c) When the City Clerk and Deputy City Clerk are absent from a Council meeting, Council is required to elect one of its members to perform the duties of the City Clerk and such member shall sign the minutes which he or she has taken.
(d) In the absence of both the City Clerk and the Deputy City Clerk, the City Manager shall have the authority to appoint any person whom he or she may feel is responsible to perform those duties of the City Clerk, as Acting City Clerk.
(Ord. 2008-87. Passed 1-6-09; Ord. 2011-09. Passed 3-15-11; Ord. 2012-65. Passed 12-18-12.)