Meetings of the Board of Zoning Appeals shall be held in the City Hall upon the call of the Mayor or the Chairman of the Board. At the annual appointment, the Mayor shall designate which member is to be Chairman of the Board for the ensuing year.
The Secretary shall keep a permanent record of the attendance and shall also keep a verbatim record of all the proceedings, including all proposed variance or appeal requests and all of the comments and questions of the members of the Board, of all other City officials and of all others who are present at the meeting and who wish to be heard. The Secretary shall also include within such record copies of all written statements, information, documents or other evidence presented to the Board in the course of the meeting.
Further, the Board shall, in recording the vote on each case, prepare and submit for the record a statement from the prevailing or majority vote as to the reasons for the granting or disapproval of the appeal before it, based upon powers granted within this Zoning Code and other ordinances of the City. Those members of the Board who are in the minority shall have the right to file, as part of the record, a dissenting opinion. The records of the Board shall be public records and shall be open at all times for the use of other City officials or of any other person desiring to see the same. The Secretary shall further furnish to the Clerk of Council and to the Law Director, within seven working days of each meeting at which any such minutes have been approved, a copy of the minutes relative thereto.
The meetings of the Board shall be open to the public and all discussions and decisions shall be made at such open meetings.
(Ord. 167-93. Passed 8-15-94.)