(a) As soon as convenient following their appointment to the Design Review Board, the members thereof shall meet and organize elections of a Chairperson and Secretary. The Board shall adopt its own rules of procedure and rules of procedure for conflicts of interest, and provide for regular and special meetings to accomplish the purposes of this chapter. The rules and procedures of the Board shall be made available for public inspection.
(b) A quorum shall consist of four members, but a lesser number may conduct public hearings or meetings at which the principal purpose is the collection of information, provided that no action binding on the Review Board shall be taken at such hearings or meetings. Decisions of the Review Board shall be made by a majority vote of the appointed members of the Board.
(c) There shall be at least four meetings held per year at regular intervals. Meetings will be publicly announced, open to the public and have a previously advertised agenda. Public notice must be provided prior to any special meeting.
(d) Minutes shall be kept and made available for public inspection. All decisions shall be made in public and the owner or person with legal or equitable interest will be given written notification of the decision.
(e) An annual report shall be prepared, which shall include Board activities, cases, decisions, special projects and qualifications of the members, etc. This report shall be kept on file and available for public inspection.
(Ord. 285-95. Passed 9-5-95.)