(a) The City Records Commission shall meet at least once every six months and upon the call of the Chairperson.
(b) The functions of the Commission shall be to:
(1) Provide rules for the retention and disposal of City records; and
(2) Review for approval or disapproval one-time disposal lists of obsolete records or schedules of records retention and disposition submitted by Municipal offices.
(c) The Commission may authorize the disposal of those records which have been microfilmed or which no longer have administrative, legal or fiscal value to the City or its residents. Before the Commission finally authorizes the disposal of such records, it shall first provide the Ohio Historical Society a schedule of the records to be disposed for review at least 150 days prior to the anticipated disposal date of the records. The Ohio Historical Society will forward the schedule to the Auditor of State no more than 60 days after receipt. The Auditor of State shall approve or disapprove the schedule within 60 days of receipt from the Ohio Historical Society. After approval from the Auditor of State and prior to disposal of the records, the commission shall submit a certificate of records disposal to the Ohio Historical Society. The Ohio Historical Society shall be given a period of 15 business days upon receipt of the certificate of records disposal to take custody of any of the records listed on the certificate which it considers as having historical value.
(Ord. 160-84. Passed 10-1-84; Ord. 110-08. Passed 4-21-08.)