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(A) This plan is intended to identify red flags that will alert our employees when new or existing accounts are opened using false information, protect against the establishment of false accounts, provide methods to ensure existing accounts were not opened using false information, and recite measures to respond to such events.
(1) Contact information. The senior management person responsible for this plan is:
Name: Mark Jones
Title: Town Council President
Phone Number: 812-723-2739
(2) The governing body members are:
(a) Gary Barnett;
(b) William Windhors;
(c) Jerry Meadows; and
(d) Bob Gilliatt.
(B) Risk assessment. The Town of Paoli has conducted an internal risk assessment to evaluate how at risk the current procedures are at allowing customers to create a fraudulent account and evaluate if current (existing) accounts are being manipulated. This risk assessment evaluated how new accounts were opened and the methods used to access the account information. Using this information the utility was able to identify red flags that were appropriate to prevent identity theft:
(1) New accounts opened in person.
(2) New accounts opened via telephone.
(3) New accounts opened via fax.
(4) New accounts opened via web.
(5) Account information accessed in person.
(6) Account information accessed via telephone (person).
(7) Account information is accessed via telephone (automated).
(8) Account information is accessed via web site.
(9) Identity theft occurred in the past from someone falsely opening a utility account.
(C) Detection (red flags). The Town of Paoli adopts the following red flags to detect potential fraud. These are not intended to be all-inclusive and other suspicious activity may be investigated as necessary.
(1) Fraud or active duty alerts included with consumer reports.
(2) Notice of credit freeze provided by consumer reporting agency.
(3) Notice of address discrepancy provided by consumer reporting agency.
(4) Inconsistent activity patters indicated by consumer report such as:
(a) Recent and significant increase in volume of inquiries;
(b) Unusual number of recent credit applications;
(c) A material change in use of credit; and
(d) Accounts closed for cause or abuse.
(5) Identification documents appear to be altered.
(6) Photo and physical description do not match appearance of applicant.
(7) Other information is inconsistent with information provided by applicant.
(8) Other information provided by applicant is inconsistent with information on file.
(9) Application appears altered or destroyed and reassembled.
(10) Personal information provided by applicant does not match other sources of information (e.g., credit reports, social security number not issued or listed as deceased).
(11) Lack of correlation between the social security number range and date of birth.
(12) Information provided is associated with known fraudulent activity (e.g., address or telephone number provided is same as that of a fraudulent application).
(13) Information commonly associated with fraudulent activity is provided by applicant (e.g., address that is a mail drop or prison, non-working phone number or associated with answering service/pager).
(14) Social security number, address, or telephone number is the same as that of other customer at utility.
(15) Customer fails to provide all information requested.
(16) Personal information provided is inconsistent with information on file for a customer.
(17) Applicant cannot provide information requested beyond what could commonly be
found in a purse or wallet.
(18) Identity theft is reported or discovered.
(D) Response. Any employee that may suspect fraud or detect a red flag will implement the following response as applicable. All detections or suspicious red flags shall be reported to the senior management official.
(1) Ask the applicant for additional documentation.
(2) Notify internal manager: any utility employee who becomes aware of a suspected or actual fraudulent use of a customer or potential customer’s identity must notify the Clerk-Treasurer.
(3) Notify law enforcement: the utility will notify the Paoli Police Department at 812-723-2836 of any attempted or actual identity theft.
(4) Do not open the account.
(5) Close the account.
(6) Do not attempt to collect against the account but notify authorities.
(E) Personal information security procedures. The Town of Paoli adopts the following security procedures.
(1) Paper documents, files and electronic media containing secure information will be stored in locked file cabinets. File cabinets will be stored in a locked room.
(2) Access to offsite storage facilities is limited to employees with a legitimate business need.
(3) Visitors who must enter areas where sensitive files are kept must be escorted by an employee of the utility.
(4) When sensitive data is received or transmitted, secure connections will be used.
(Ord. 2011-01, passed 4-19-11)
The Clerk-Treasurer is approved and authorized to make payments in advance of formal allowance by the Town Council for certain expenses, including payments to such vendors or service providers, public or private, which have provided services or goods to the Town of Paoli and for which a delay of payment incurs penalties or late payment charges, as well as payroll.
(Ord. 2020-05, passed 4-21-20; Am. Ord. 2020-12, passed 12-1-20)
(A) Definitions. For the purpose of this section. the following definitions shall apply unless the context clearly indicates or requires a different meaning.
CAPITAL ASSETS. Tangible assets of durable nature employed in the operating activities of the town that are relatively permanent and needed for the production or sale of goods or services are termed property, plant and equipment and capital assets. This broad group is usually separated into classes according to the physical characteristics of the items.
CAPITAL OUTLAYS. Expenditures which benefit both the current and future fiscal periods. This includes, without limitation: accounting for costs of town-owned land, infrastructures, buildings, improvements other than buildings, machinery and equipment, as well as construction in progress; acquiring land, and infrastructures as well as installing infrastructures or structures; construction or improvement of buildings; adding improvements other than buildings; other capital assets; and machinery and equipment purchases having an appreciable and calculable period of usefulness. These are expenditures resulting in the acquisition of or addition to the town's capital assets. All items will have life expectancies established with depreciated values on an annual basis except for land. Documentation of costing sources, including without limitation, architects, engineering firms. project managers, and construction companies, life expectancy tables, cost indexes and other means for establishing known or estimated historical costs, will be provided.
ENTERPRISE FUNDS. Those funds used to account for operations that are financed and operated in a manner similar to private business enterprise, where the intent of the town is that the expenses, including depreciation of providing goods and services to the general public on a continuing basis, be financed or recovered primarily through user charges; or, where the town has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability and other purposes. The enterprise funds of the town include the municipally owned water, wastewater and electric utilities, and any other utility that may be established by the town. Operation of these utilities shall require enterprise fund accounting and reporting.
HISTORICAL COST. The case equivalent price exchanged for goods or services (e.g. land, infrastructure, buildings, improvements other than buildings, machinery, equipment, and construction in progress) at the date of acquisition.
TANGIBLE ASSETS. Assets that can be observed by one or more of the physical senses that may be seen and touched.
(B) Land capitalization provisions.
(1) The town will capitalize all land purchases, regardless of cost, except payments for land use purchased outright as easements or rights-of-way for infrastructure.
(2) The original historical cost of land will include the known or estimated full value, including purchase price, relocation payments to former owners, legal services incidental to the purchase (including title work and opinion), appraisal and negotiation fees, surveying and costs for preparing the land for its intended purpose (including contractors' and/or town workers' salaries and benefits) for services; such as demolishing buildings, excavating, cleanup and/or inspection. Information from county offices including; auditor's office, assessor's office and recorder's office will be researched and included in the capital asset report. Land is never depreciated.
(3) The town will account for donated land at fair market value on the date of transfer plus any associated costs necessary for making the land usable for its intended purpose.
(4) Land purchases made using federal or state funding will follow the above provisions as indicated above.
(C) Infrastructure capitalization provisions. The town will capitalize infrastructure that has a life expectancy of greater than two years. Examples include streets, bike/jogging paths, storm sewers, sewer lines, parking lots, streetlights and retention/detention ponds.
(1) New infrastructure will be capitalized only if (1) the total cost exceeds $5,000.00; and (2) the useful life is greater than two years.
(2) Meters will be expensed rather than capitalized.
(3) Only streets and sidewalks constructed on or after 2004 will be included.
(4) Improvements or renovations to existing infrastructure will be capitalized only if the result meets the following conditions: (1) the total cost exceeds $5,000,00; and (2) the useful life is extended two or more years.
(5) Unless maintenance/repairs exceed $50,000 they will be considered as expensed items.
(6) Donated infrastructure will be recorded at fair market value on the date of transfer with any associated costs.
(7) Infrastructure purchases using federal or state funding will follow the above provisions of divisions (C)(1) through (C)(6).
(D) Building capitalization provisions.
(1) The town will capitalize existing buildings that are at or over $5,000 cost at full cost with no subcategories for the cost of attachments. Examples of attachments are: roofs, windows, doors, mechanical, plumbing, electrical, sprinkler systems or any part of the basic building. The town will include the cost of items designed or purchased exclusively for the building. Capitalization of building costs will include the preparation of land for the building, architectural and engineering fees, accounting costs of material, and any costs directly attributable to the construction of a building.
(2) New buildings will be capitalized only if (1) the total cost exceeds $5,000; and (2) the useful life is greater than two years.
(3) Improvements or renovations to an existing building will be capitalized only if the result meets the following conditions: (1) the total cost exceeds $5,000; and (2) the useful life is extended two or more years.
(4) Replacement of roofs or other building components such as BVAC systems will be expensed unless the project totals greater than $100,000.
(5) Donated buildings will be recorded at fair market value on the date of transfer with any associated costs.
(6) Building purchases using federal or state funding will follow the above provisions of items divisions (D)(1) through (D)(5).
(E) Improvements other than building capitalization provisions.
(1) The town will capitalize existing improvements, other than buildings attached or not easily removed, that have a life expectancy of greater than two years. Examples include walks, parking areas, drives, golf cart paths, fencing, signs, retaining walls, pools, outside, fountains, underground sprinkler systems and other improvements of similar items on town property. Known or estimated historical cost of these assets will be included. For improvements other than buildings where historical cost is unknown, current acquisition cost will be calculated then based on known or estimated dates of acquisition and historical cost will be designated by using a cost index table of percentages. Improvements do not include roads, streets, sidewalks or assets that are of value only to the public.
(2) New improvements other than buildings will be capitalized only if (1) the total cost exceeds $5,000; and (2) the useful life is greater than two years.
(3) Improvements or renovations to existing improvements other than buildings will be capitalized only if the result meets the following conditions: (1) the total cost exceeds $5,000; and (2) the useful life is greater than two years.
(4) Donated improvements will be recorded at fair market value on the date of transfer with any associated costs.
(5) Improvements other than building purchases using federal or state funding will follow the above provisions of divisions (E)(1) through (E)(4).
(F) Machinery and equipment capitalization provisions.
(1) The town will capitalize currently owned machinery and equipment that is not a part of a basic structure or building and that has a life expectancy of greater than two years. Examples include trucks, cars, machinery, furniture, computer equipment and other similar items that have a known or estimated historical cost of $5,000 or greater. Where historical cost is unknown, current replacement cost will be calculated then based on known or estimated dates of acquisition and historical cost will be designated by using a cost index table of percentages.
(2) New machinery and equipment will be capitalized only if (1) the total cost exceeds $5,000; and (2) the useful life is greater than two years.
(3) Improvements or renovations to an existing machinery or equipment will be capitalized only if the result meets the following conditions: (1) the total cost exceeds $5,000; and (2) the useful life is extended two or more years.
(4) Capitalization of machinery and equipment costs will include shipping charges, consultant fees and any other cost directly associated with the purchase, delivery or set up, which makes such machinery or equipment operable for its intended purpose. Cost of attachments for machinery and equipment shall be included since they are necessary for using the asset for its intended purpose.
(5) Donated machinery and equipment will be recorded at fair market value on the date of transfer with any associated costs.
(6) Machinery and equipment purchases using federal or state funding will follow the above provisions of divisions (F)(1) through (F)(4).
(G) Construction work in progress capitalization provisions. Where construction work has not been completed in the current calendar year, the cost of the project shall be recorded as "construction work in progress." When the project is complete, the project will be recorded to the applicable capital asset item type account and only if the capital asset meets the required conditions.
(H) Life expectancy and depreciation methods.
(1) The town will indicate life expectancy for each asset and by using a national table and or generally accepted life expectancy for specific items. Depreciation of capital assets will be calculated using the straight-line method. There will be no salvage value used. Depreciation will be calculated at year-end. The asset current life year and ensuing depreciation shall begin the year after the year purchased (e.g., the asset purchased in 2012; the 2013 current life and depreciation year is one). Land is not depreciated according to generally accepted accounting principles.
(2) Straight-line depreciation. All assets accounted for under the capital asset policy will be depreciated using the straight-line method of depreciation. A gain or loss on disposal will be recorded. Following is a list of the most town useful lives:
Asset | Useful Life (years) |
Land | Not depreciated |
Infrastructure | 20-50 |
Buildings | 15-50 |
Improvements other than buildings | 10-50 |
Machinery and equipment | 3-20 |
Construction in progress | Not depreciated |
(Ord. 2021-09, passed 7-6-21)
ECONOMIC REVITALIZATION AREAS
The Economic Development Commission of the town is hereby designated as the agency of the town which shall receive all applications from persons, firms, organizations, or corporations requesting that certain real estate be designated as an Economic Revitalization Area.
(Ord. 1984-6, passed 8-27-84)
Statutory reference:
Tax abatement for the rehabilitation or redevelopment of property, see I.C. 6-1.1-12.1-1 et seq.
The town shall prepare printed forms and require all applicants applying for designation of real estate as an Economic Revitalization Area to use such form in making application. The town shall include, but not be limited to, the request for the following information: description of the real estate, proposed use of the real estate, proposed type and cost of redevelopment, rehabilitation, or new manufacturing equipment, description of the proposed operation and number of jobs to be created, projected date of completion for the proposed improvements, and the projected increase in use of public utilities and town services resulting from the improvements.
(Ord. 1984-6, passed 8-27-84)
(A) The fees to be paid by the applicants on the real estate to be designated as an Economic Revitalization Area shall be paid to the Clerk-Treasurer at the time of application and shall thereafter remain the property of the town, and are as follows:
(1) $150 if the value of the proposed improvements is $150,000 or less.
(2) $1 per $1,000 of the proposed improvements if the proposed improvements are more than $150,000, but the fee shall not exceed $1,000.
(B) The proceeds of the application fee or fees shall be added to the funds budgeted and allocated to the town Economic Development Commission to be spent to defray the cost of processing applications and to meet general commission expenses.
(Ord. 1984-6, passed 8-27-84)
(A) An applicant for the designation of real estate as an Economic Revitalization Area shall submit a completed application form to the Secretary of the Economic Development Commission. The Economic Development Commission shall investigate the applicant and the proposed improvements to determine the best interests of the town, shall hold public hearings thereon if necessary or advisable, and shall thereafter make written recommendations to the Town Council as the desirability or nondesirability of designating the area described in the application as an Economic Revitalization Area and may recommend the period of time during which the area shall be so designated and the type of deductions that shall be allowed. The Town Council shall consider the application and recommendation and make the determination as to whether or not to grant Economic Revitalization Area status in accordance with I.C. 6-1.1-12.1-2.5.
(B) In considering the advisability of designating real estate as an Economic Revitalization Area, under the provisions of I.C. 6-1.1-12.1-3, the Economic Development Commission and the Town Council shall consider the following issues:
(1) Whether there is reason to believe that without such designation development would not take place;
(2) Whether designation would give the affected business an unfair economic advantage over other community businesses; and
(3) The potential increase in demand for town services as a result of the improvement.
(C) In considering the advisability of designating real estate as an Economic Revitalization Area under the provisions of I.C. 6-1.1-12.1-4.5, the Economic Development Commission and Town Council shall consider the issues in division (B) of this section, as well as the following:
(1) Whether the new manufacturing equipment is being installed to replace equipment that is technologically, economically or energy obsolete; and
(2) Whether other economic factors exist which, in accordance with I.C. 6-1.1-12.1-1, establish that designation of an Economic Revitalization Area under the provisions of I.C. 6-1.1-12.1-4.5 are in the best long-term interests of the town.
(Ord. 1984-6, passed 8-27-84)
(A) If the improvements proposed in the application for Economic Revitalization Area status are not started within one year of the date of designation, the Economic Revitalization Area designation for the real estate shall expire; however, the applicant may reapply, and the application fee therefor shall be 50% of the original fee. Such reapplication shall be made within 90 days of the date of the expiration of the one year period. In addition, the Economic Development Commission, upon the applicant’s request, in writing, may extend such designation for a period not to exceed six months.
(B) Where an area has been designated as an Economic Revitalization Area, such status shall expire two years after the date of designation unless otherwise stated in the resolution establishing the area; however, such expiration shall not limit the length of time any persons, firms, organizations, or corporations are entitled to receive an abatement of taxes to less than that permitted by I.C. 6-1.1-12.1. Further, the Economic Revitalization Area designation will be conditioned in such manner that it will be effective only relative to the project which is described in the final resolution as supplemented by the information in the application.
(Ord. 1984-6, passed 8-27-84)
(A) No tax abatement application shall be considered under this subchapter for items of manufacturing equipment which have a total value of less than $1,500 or for structural improvements valued at less than $10,000.
(B) This subchapter shall not give any person, firm, organization, or corporation any right to tax abatement for a longer period of time, or greater amount, than as provided by the laws of the state.
(C) This subchapter shall apply to redevelopment, rehabilitation, or new manufacturing equipment located in the town in the Paoli Industrial Park as shown on “Map 1" attached to Ordinance 1984-6, passed 8-27-84, or at a site which is or will be used for manufacturing or processing as defined in the Standard Industrial Classification Code (“SIC Code”) currently used by the United States Bureau of the Census.
(Ord. 1984-6, passed 8-27-84)
Each application shall be reviewed by the Economic Development Commission and the Commission shall forward its recommendations to approve or deny the application in writing to the Town Council within 30 days of receipt of the application. The town shall in the next ensuing 30 days decide upon the designation by rejecting the request and recording such action in the minutes of a regular or special meeting, or by passing a resolution designating the area an Economic Revitalization Area eligible for tax abatement under the terms of this subchapter and the state enabling statute.
(Ord. 1984-6, passed 8-27-84)
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