A. Duration Of Keeping Records: Each person engaging in an activity taxable under this chapter shall maintain records respecting that activity which truly, completely and accurately discloses all information necessary to determine the taxpayer's tax liability hereunder during each base tax period. Such records shall be kept and maintained for a period of not less than three (3) years. In addition, all information and items required by the Washington state gambling commission under WAC 230-08, and the United States internal revenue service respecting taxation, shall be kept and maintained for the periods required by those agencies.
B. Inspection And Audit: All books, records and other items required to be kept and maintained under this chapter shall be subject to, and immediately made available for, inspection and audit at any time, with or without notice, at the place where such records are kept, upon demand by the city treasurer or his designees, for the purpose of enforcing the provisions of this chapter.
C. Records Outside City Jurisdiction: Where a taxpayer does not keep all of the books, records or items required to be kept or maintained under this chapter in this jurisdiction so that the city treasurer may examine them conveniently, the taxpayer shall either:
1. Produce all of the required books, records or items within this jurisdiction for such inspection within ten (10) days following a request of the local official that he do so; or
2. Bear the actual cost of inspection by the city treasurer or his designee, at the location at which such books, records or items are located, provided that a taxpayer choosing to bear these costs shall pay in advance to the city treasurer the estimated cost thereof, including, but not limited to, round trip fare by the most rapid means, lodging, meals and incidental expenses. The actual amount due, or to be refunded for expenses shall be determined following said examination of the records.
D. Jeopardy Fee Or Tax Assessment:
1. A taxpayer who fails, neglects or refuses to produce such books and records either within or without this jurisdiction, in addition to being subject to other civil and criminal penalties provided by this chapter shall be subject to a jeopardy fee or tax assessment by the city treasurer.
2. This penalty fee or jeopardy assessment shall be deemed prima facie correct and shall be the amount of fee or tax owing the city treasurer by the taxpayer unless he can prove otherwise by competent evidence. The taxpayer shall be notified by mail by the city treasurer of the amount of tax so determined by jeopardy assessment, together with any penalty and/or interest, and the total of such amounts shall thereupon become immediately due and payable. (Ord. 958, 7-9-2014)