(a) The following organizations are hereby the only “recognized” city sports programs in the City of North Royalton:
(1) North Royalton Baseball Boosters.
(2) North Royalton Soccer Club.
(3) Basketball Association of North Royalton.
(4) North Royalton Volleyball Club.
(5) North Royalton Youth Football.
(b) City-recognized sports programs must comply with the following requirements:
(1) Provide evidence that the organization is a 501(c)(3) nonprofit organization and yearly thereafter;
(2) Provide an approved copy of its bylaws and any later amendments;
(3) Provide an approved registration form. Registration form should be submitted to the city Law Department 45 days in advance for review and approval. Registration forms shall include release language for the organization, City and school as well as indemnification and hold harmless language. All registration forms and releases shall be retained and maintained by the organization unless or until directed in writing by the City;
(4) Maintain all records, including but not limited to player waiver forms, until otherwise directed by City;
(5) Provide proof of insurance, naming the City and school as additional insured;
(6) Provide financial records to the Finance Director semiannually, or as required by the City;
(7) President or other Board Member must attend all Recreation Board meetings;
(8) Provide any report or other documents as required by Recreation Director and/or Recreation Board.
(c) Failure to comply with any of the above-stated conditions shall result in the organization losing its recognized status, including but not limited to the organization's use of any City recreational property and/or equipment.
(d) The Recreation Director is vested with authority to monitor and enforce the above-stated mandated requirements on all recognized sports organizations. The Recreation Director shall establish a schedule of compliance which shall be provided to the organizations at the March Recreation Board meeting.
(e) All organizations must provide sufficient documentation in a timely fashion, in no event later than June 1.
(f) Notice of failure to comply with any requirement shall be delivered to the organization's President or other Board Member, hand-delivered or by certified mail. The organization shall have 30 days to cure any deficiency or failure, compliance of which shall be determined by the Recreation Director.
(g) Failure to cure any deficiency within the 30-day period shall immediately cause the organization to lose its “recognized” status. The organization is thereafter precluded from use or access to City recreational property and/or equipment or from asserting or inferring any association with the City.
(Ord. 14-40. Passed 4-1-14; Ord. 20-39. Passed 3-3-20; Ord. 21-116. Passed 7-6-21.)