3.12.030 Forms--Blanks for demands.

   Claims against the city shall be paid on demands on the treasury as provided in this chapter on forms to be prescribed by the director of finance and general services.

(Ord. 3 § 1 (part), 1991: prior code § 3.16.030)

3.12.040 Departmental approval of claims.

   Except for tort claims, every claim and demand received against the city shall be first presented to and approved in writing by the receiving department or office, which shall certify to the actual delivery or rendition of the supplies, materials, property or service for which payment is claimed; that the quality and prices correspond with the original specifications and contracts, if any, upon which the claim is based; that the demand in all other respects is proper and valid, and which shall further indicate the budgetary account to which the demand is to be charged.

(Ord. 3 § 1 (part), 1991: prior code § 3.16.040)

3.12.050 Approval by director of finance.

   Each demand approved by the receiving department or office shall be presented to the director of finance who shall satisfy himself or herself whether:

   A.   The claim is legally due and owing by the city;

   B.   There are budgeted or otherwise appropriated funds available to pay the claim;

   C.   The claim conforms to a valid requisition or order;

   D.   The prices and computations shown on the claim are verified;

   E.   The claim contains the approval of other departments and officials as required. (Ord. 3 § 1 (part), 1991: prior code § 3.16.050)

3.12.060 Prepayment of demands.

   A.   Prepayment of demands prior to audit by the finance committee and the city council may be made by the director of finance and general services in conformity with the authority provided by Section 37208 of the Government Code of the state.

   B.   Whenever the director of finance and general services determines that a refund is due of fees, taxes or other receipts collected in error or in advance of being earned, or of money the refund of which is otherwise due pursuant to specific provisions of this code or of any other ordinance of this city, then any such refund shall be deemed as conforming to the currently approved budget, and may be prepaid in the same fashion as other demands encompassed within the terms of subsection A of this section.

(Ord. 3 § 1 (part), 1991: prior code § 3.16.060)

3.12.070 Register of demands.

   Following audit of demands the director of finance shall prepare a register of audited demands showing the claimant's name, amount of demand, the warrant number and date thereof, and transmit said register to the city manager for his or her review and presentation to the finance committee and the city council, with his or her approval or other report. (Ord. 3 § 1 (part), 1991: prior code § 3.16.070)