A. Public Announcement: It is the policy of the City to announce publicly all requirements for construction contract management, architectural and engineering services over one hundred thousand dollars ($100,000.00), and to negotiate such agreements on the basis of demonstrated competence and qualifications at fair and reasonable prices. In the procurement of architectural and engineering services, the purchasing agent, or designee, shall request firms to submit a statement of qualifications and performance data.
B. Selection Process: A Selection Committee composed of at least three (3) members, including the purchasing agent, or designee, the Director of Public Services or designee, and the department director in need of the architectural and engineering services shall conduct discussions with no less than three (3) firms regarding the proposed agreement and the relative utility of alternative methods of approach for furnishing the required services and shall select from among them no less than three (3) of the firms deemed most qualified to provide the required services. The selection shall be made in order of preference, based on criteria established and published by the Selection Committee.
C. Negotiation: The purchasing agent, or designee, or department director, or designee, shall negotiate an agreement with the firm considered to be the most qualified for architectural and engineering services at compensation which the purchasing agent, or designee, determines in writing to be fair and reasonable to the City. In making this decision, the purchasing agent, or designee, or department director or designee, shall take into account the estimated value, the scope, the complexity, and the professional nature of the services to be rendered. Should the purchasing agent or designee, or department director or designee, be unable to negotiate a satisfactory agreement with the firm considered to be the most qualified at a price the purchasing agent determines to be fair and reasonable to the City, negotiations with that firm shall be formally terminated. The purchasing agent or designee, or department director or designee, shall then undertake negotiations with the second most qualified firm. Should the purchasing agent or designee, or department director or designee, be unable to negotiate an agreement at a fair and reasonable price with any of the selected firms, the selection committee shall select additional firms in order of their competence and qualifications, and Purchasing Agent or designee, or department director or designee, shall continue negotiations in accordance with this section until an agreement is reached. (Ord. 17-14)