A. The City retains and reserves to itself the right to use any type of nonverbal or nonwritten formats to store, maintain or retrieve City records which are not prohibited by state statute, and does not compromise legal requirements for record storage, retrieval, security and maintenance. All computerized and nonwritten format records and data which are properly designated and classified as "public" in accordance with the Act and this chapter shall be made available to a requester as provided in this chapter and the Act.
B. The public shall have the right to access records, in accordance with the Act and this chapter, contained in nonwritten formats or data processing systems. The method of access to such public records shall be as determined appropriate by the City. Access may include, but not be limited to, the following:
1. By using a City computer terminal or other viewing or listening device to retrieve data directly from the terminal screen; provided, however, that due regard shall be exercised to ensure that any nonpublic records will not be accessed, retrieved or displayed on the device and that records are not erased or damaged;
2. By providing paper or "hard" copies of record printouts or by providing magnetic tapes, disks or other means of electronic storage containing the computer, data processing or other electronic information system records; or
3. By the use, where appropriate, of remote terminals which have access to City computer, data processing or electronic information systems permitting such remote terminal access and provided that due regard shall be exercised to ensure that nonpublic records will not be available by remote terminal access.
C. All data retained on computer, data processing or electronic information systems shall be kept and maintained with due diligence to protect the security of any record which is considered nonpublic under the Act and this chapter. (Ord. 16-17)