A. Membership: The board shall consist of seven (7) board members, who need not be residents, as follows:
1. One board member shall be the chief of the fire department,
2. One board member shall serve from the sworn rank of battalion chief and above,
3. One board member shall serve from the sworn rank of lieutenant,
4. Three (3) board members shall serve from the sworn rank of firefighter, and
5. One board member shall serve from the department's nonsworn personnel.
B. Nomination And Election: Except for the chief of the fire department, the board members within each of the categories in subsection A of this section shall be nominated and elected by the members of the department within the respective categories.
C. Village Liaison: The village finance director, or designee, shall serve as the village's liaison to the board.
D. Officers: At the first meeting of the board and annually thereafter, the board members shall select a chairperson, vice chairperson, secretary and treasurer.
E. Term Of Office:
1. Each board member shall hold office during his/her term unless the member resigns from the department, retires from the department, or is discharged from the department. If any of these three (3) events occur, the board member shall automatically be removed from the board and the position shall be deemed vacant.
2. Vacancies in the board shall be filled by election of the members of the department from those members within the vacant category, and such election shall be for the balance of the unexpired term. Any person elected to fill a board position vacancy shall assume office immediately upon completion of the election.
F. Election Procedures:
1. Temporary Election Procedure: There is hereby established a temporary election committee, which shall consist of five (5) members of the department. The chief of the fire department shall serve as a member and as chairperson of the committee. The chief shall appoint a member of the department to represent each of the categories of members set forth in subsection A of this section. The temporary committee shall be responsible for organizing, conducting and supervising the initial election of department members to serve on the board.
2. Permanent Election Procedure: The board shall develop a procedure for the nomination of members of the department to the various categories set forth in subsection A of this section. All rules and regulations with respect to the election process shall be posted throughout the department a minimum of thirty (30) days prior to the election.
G. Duties Of Officers:
1. The chairperson shall preside over meetings of the board. He/she shall be the executive head of the board and an ex officio member of all subcommittees. He/she shall appoint such committees as may be provided for in this article and any special committees as may be from time to time established by the board to carry out specific tasks. The chairperson shall have general supervision of the activities of committees created in accordance with this article.
2. The vice chairperson shall assist the chairperson in any such manner as the chairperson may determine. In the absence of the chairperson, he/she shall preside at the meetings of the board. If the office of the chairperson becomes vacated, the vice chairperson shall be acting chairperson until the office of chairperson is filled in accordance with this section.
3. The secretary shall be custodian of all documents, records, books and papers belonging to the board. He/she shall keep an accurate record of the meetings of the board and of the various committees of which he/she shall be the secretary. He/she shall conduct correspondence of the board promptly.
4. The treasurer shall be charged with the responsibility of monitoring the expenditures of all monies. He/she shall work closely with the village's finance director with regards to the fund balances and financial transactions affecting the fund. He/she shall maintain a current ledger showing the starting fund balance and subsequent debits for items purchased. He/she shall present a financial statement at all regular business meetings. (Ord. 6149, 8-5-2014)