(a) Any elected or appointed officer or any employee of the City may receive a money allowance to cover expenditures incurred or to be incurred by him or her while engaged in service on behalf of the City outside the City limits.
(b) A written request setting forth the necessity for such allowance and containing an itemized account of the expenditure incurred or to be incurred shall first be submitted for approval to the Mayor or to the person properly designated by the Mayor to approve such request.
(c) No advanced allowance shall be issued more than three days prior to the commencement of the business for which the allowance was approved. Within ten days after completion of the services outside the City limits the person shall submit to the Finance Director appropriate receipts reflecting the expenditures for which the advanced allowance was approved and granted and he or she shall promptly return to the Finance Director any unused portion from such advanced allowance.
(d) Any request for reimbursement for expenditures incurred but not previously approved must be submitted for approval to the Mayor or to the person properly designated by the Mayor to approve the same within 60 days of the completion of the services performed outside the City limits. Such request for reimbursement must be substantiated by appropriate receipts. (Ord. 1974-102. Passed 1-14-75.)