(a) Effective January 1, 2018, all full-time salaried officers and employees and regular hourly employees of the City who are not covered by any collective agreement shall accrue vacation time with pay in accordance with the schedule set forth below:
LENGTH OF SERVICE
| ANNUAL VACATION | BI-WEEKLY ACCRUAL |
0-4 Years of Employment | 2 weeks | 3.08 |
After completion of five years | 3 weeks | 4.62 |
After completion of ten years | 4 weeks | 6.16 |
After completion of fifteen years | 5 weeks | 7.70 |
After completion of twenty years | 6 weeks | 9.23 |
(b) Effective January 1, 2018, the Finance Director is hereby authorized to account for the hourly accumulation of earned vacation time on the bi-weekly payroll check of all eligible officers and employees. An increase in accrual rate due to an increase in length of service will be implemented in the next full pay period following the anniversary date.
(c) Any earned and accrued but unused vacation time shall be paid out at the employee’s regular rate of pay upon the employee’s resignation, termination, retirement or death. If the eligible employee or officer is deceased, the payment shall be made pursuant to the provisions of Ohio Revised Code 2113.04.
(d) The term “regular hourly employee” means any employee who normally works a minimum average of forty hours per week on a fixed schedule, but does not include temporary, seasonal or per diem employees.
(e) The period of vacation shall be designated by the Mayor or the appropriate department or division head, or, in the case of employees of Council, by Council.
(f) Full-time years of service accumulated by any officer or employee in one department or division shall be credited to such officer or employee who transfer to another department or division for purposes of computation of vacation time. However, no officer or employee whose employment with the City is terminated for any reason shall be entitled to the benefits of this section regarding accumulation. No officer or employee shall receive the benefits of this section in more than one employment capacity with the City. Purchased service credit shall count toward longevity of service. Each three years served as a part-time officer or part-time employee shall count as one year of continuous full-time service for the purpose of awarding vacation time pursuant to the schedule set forth in subsection (a) hereof.
(g) Effective January 1, 2018, no officer or employee shall be permitted to accumulate more vacation time than they could earn in two years of continuous employment. Any vacation time accumulated in excess of such limited shall be forfeited if not used by the officer or employee, unless specifically otherwise authorized by the Mayor.
(h) Any employee who has been employed for such a length of time that such employee is entitled to four weeks of vacation in any calendar year may accumulate up to one week of vacation per year, which accumulated time shall be applied in a manner to permit the retirement of such employee earlier than the retirement date to which such employee would otherwise be entitled. Such earlier retirement shall be of a length of time equal to the number of weeks of vacation accumulated.
(i) Any person employed by the City and currently accumulating vacation leave is entitled to have his or her prior accumulated vacation leave credit which had been earned with the State or any other political subdivision of the State placed to his or her credit. However, this provision shall only apply to an employee who has been, prior to his or her employment with the City, in the continuous service of the State or a political subdivision thereof, with not more than ten years separating his or her last employment with the City.
(j) Notwithstanding any other provision contained in this section, an employee who has ten or more years of credit, may, for purposes of computing vacation, be paid for the fourth week in equal payments, with the employee’s regular salary spread over the year in which the vacation is earned, provided the employee notifies the Finance Department, in writing, prior to the employee’s anniversary date of such year, that he or she opts to be paid for the fourth week of vacation.
(k) Notwithstanding any other provision contained in this section, an employee who has twenty or more years of credit may, for purposes of computing vacation, be paid for the fifth and sixth weeks in equal payments, with the employee’s regular salary spread over the year in which the salary is earned, provided the employee notifies the Finance Department, in writing, prior to the employee’s anniversary date of such year, that he or she opts to be paid for the fifth and/or sixth week of vacation.
(Ord. 1995-41. Passed 4-25-95; Ord. 2017-85. Passed 11-14-17.)