(a) There is hereby created a Records Commission composed of the Mayor or the Mayor’s appointed representative, as chairperson, and the Finance Director or Assistant Finance Director and a citizen appointed by the Mayor. The Commission shall appoint a secretary, who may or may not be a member of the Commission and who shall serve at the pleasure of the Commission. The Commission may employ an archivist or records manager to serve under its direction. The Commission shall meet at least once every six months and upon call of the chairperson or Mayor’s appointed representative.
(b) The functions of the Commission shall be to review applications for retention and disposal of obsolete records and schedules of records retention and disposition submitted by the municipal offices/departments. The Commission may dispose of records pursuant to the procedure outlined in Ohio R.C. Chapter 149. The Commission at any time may review any schedule it has previously approved and for good cause shown may revise that schedule.
(c) When the Records Commission has approved any application for one-time disposal of obsolete records or any schedule of records retention and disposition, the Commission shall send that application or schedule to the Ohio Historical Society for its review, the Ohio Historical Society shall forward the application for one-time disposal of obsolete records or the schedule of records retention and disposition to the Auditor of State for the Auditor’s approval or disapproval. Before the records are disposed of, the Commission shall inform the Ohio Historical Society of the disposal through submission of a certificate of records disposal and shall give the society the opportunity for a period of fifteen days to select for its custody those public records that it considers to be of continuing historical value.
(Ord. 1974-47. Passed 4-23-74; Ord. 2010-36. Passed 6-8-10.)