(a) General Procedures.
(1) The procedures set forth herein shall serve as a guide in establishing a uniform method for the application of regulations governing the issuance of permits to operate or move vehicles or combinations of vehicles of a size or weight of a vehicle or load exceeding the maximums as specified in Chapter 5577 of the Ohio Revised Code or Chapter 339 of the Medina Codified Ordinances on or across any and all Medina City maintained roadways and/or appropriate City maintained highways.
(2) Issuance of City of Medina Special Hauling Permits shall apply only to City of Medina maintained roadways and streets.
(3) Requests for City of Medina Special Hauling Permits must be made in accordance with the policies and procedures as set forth in this section and Section 339.03. Applicants are advised that these permits cover the City of Medina maintained streets and roadways. Permits to move over state highways must be obtained from the Ohio Director of Transportation.
(b) Application of Permit.
(1) Application for City of Medina Special Hauling Permit forms are available at the office of the Medina City Engineer, 132 North Elmwood Street, Medina, Ohio, 44256 (or P.O. Box 703, Medina, Ohio, 44258-0703).
(2) Completed applications containing all required information as outlined on the application form shall be returned to the Medina City Engineer’s Office for processing.
(3) All applications must show the exact axle spacing and weights. The form must be complete, even if the permit is not for an overweight movement.
(4) Applications shall bear the signature and the title of the person (or his/her authorized representative) assuming full responsibility for the proposed move.
(c) Application Review and Site Inspection.
(1) After receiving the application, the City Engineer’s Office will review the form for completeness. The City Engineer or his authorized representative will inspect the proposed route, examining the roadway and structure conditions.
(2) Review time will be governed by the amount of weight and size of the vehicles or loads to be moved together with the length of the proposed route and the impact the move will have on the roadway(s). Generally seven (7) working days should be allowed for processing any application.
(3) If, after reviewing the application and inspecting the proposed route, the City Engineer’s Office determines that the proposed move would materially affect the appearance, operation or maintenance of the roadway, a conference will be scheduled to discuss possible revisions to the proposed route and/or reductions in size and weight of the load.
(d) Bonds and Insurance. Prior to issuance of a City of Medina Special Hauling Permit, the applicant will be required to furnish the following:
(1) Liability Insurance: A Certificate of Liability Insurance with limits of not less than $500,000 bodily injury liability, $1,000,000 each occurrence and $500,000 property damage liability. If the applicant does not have specified insurance limits but has an excess umbrella liability policy of $1,000,000 or greater, the excess liability policy shall be considered as acceptable
insurance coverage. There shall be a Special Contractual Endorsement attached and filed with the Certificate of Liability Insurance.
(2) Surety Bond: A Surety Bond, certified check, or approved escrow account is required in an amount sufficient to pay for all damages that may occur to all City of Medina maintained roadways, bridges, and culverts. All Surety Bonds must be submitted on forms prepared by the City of Medina and available through the Medina City Engineer’s Office.
(e) Issuance of Permits.
(1) After all necessary insurances, bonds, certified checks, or approved escrow accounts have been posted and after both the applicant and the City Engineer have agreed on the time of the move and the route, the City Engineer, acting as the representative of the City of Medina, may issue the permit.
(2) The Medina City Engineer, acting under the authority of the City of Medina, may issue a permit, reject the application, or request a revised application be submitted.
(3) Issued permits will be on the form approved by the City of Medina Mayor’s Office and signed by the Medina City Engineer.
(4) City Permits will become void thirty (30) days after issuance or as noted on each permit.
(f) Renewal of Permits.
(1) A written request for renewal of a City of Medina Special Hauling Permit will be processed upon receipt of the permit fee and appropriate application paperwork.
(2) A City of Medina Special Hauling Permit will not be renewed if inspection of the proposed route would now indicate movement cannot be made without causing damage to roadways, bridges, or culverts, or without causing unnecessary inconvenience to the traveling public.
(g) Types of Special Hauling Permits.
(1) Trip and return: This permit is for overweight loads to travel to and from a single location. Tire sizes, axle weights, axle numbers, load weight, gross weight, tractor and trailer empty weights, types and license numbers will be required. All axle weights must still be legal as stated in the Ohio Department of Transportation’s Special Hauling Rules and Regulations. The applicant must call prior to moving in or out of the site. The permit will not be valid if no call is made to the Medina City Engineer’s Office prior to each and every move.
(2) Annual overwidth: This permit covers legal weight loads that are from eight feet six inches up to and including twelve feet in width. A single permit will cover the tractor and any trailers or legal loads that fall within this gross width for a period of one year. The applicant is required to call the Medina City Engineer’s Office prior to each move in order for the Medina City Engineer to approve the route and decide whether an escort will be needed for the move. The permit is not valid if no call is made to the Medina City Engineer’s Office prior to each and any move.
(3) Construction permit: This permit provides a company undertaking a project to permit the oversized loads going to and from a project on a specified route for a specified period of time. A permit is needed for each tractor/trailer and load and a call must be made notifying the City Engineer’s Office of moves each day.
(4) Special permits: Permits that require special conditions will be reviewed by the Medina City Engineer’s Office and any special arrangements, routing, bonds, escorts, videoing of the roadway, contact with utilities, etc., will be made with the applicant and all applicable parties. Each permit will be reviewed individually to determine what arrangements will need to be handled and whether the permit will be granted. An example of a special move is a “Super Load” or building/house move.
(5) The aforementioned four types of Special Hauling Permits will each be reviewed by the Medina City Engineer, who will determine if an escort, Medina Police and/or City Engineer, is required.
(h) Applicant’s Responsibilities.
(1) The applicant is responsible for following all safety requirements listed under the Ohio laws such as signs, flaggers, escorts, axle weights, etc. The applicant is also responsible for any additional safety requirements listed by the Medina City Engineer’s Office to insure a safe move.
(2) The applicant is responsible for the safety and accessibility of the destination. The roadway and site must be kept clear of all materials and obstacles to the traveling public during the entering of any site. Access to the site should be easily accessible and inspected prior to the movement of the vehicle and load.
(i) General Information on Fees.
(1) A fee payable to the City of Medina will be charged to cover the cost of issuing a permit and inspecting the roadway and structures before, during, and after the permitted movement.
(2) An application for a City of Medina Special Hauling Permit must be accompanied by the permit fees.
(3) The amount of the fees will be established by the Medina City Council in Medina Codified Ordinances.
(j) Inspection Fees.
(1) The permit holder will be responsible for all inspection fees charged for the movement of a load.
(2) An inspection fee will be charged when an inspector is required to perform inspection at a time other than normal working hours. All inspection fees billed for an inspection at a time other than normal working hours will be billed at one and one-half times the current inspection rate.
(3) Normal working hours are 8:00 a.m. to 4:00 p.m. Monday through Friday. No movement of an oversize and/or overweight load may be made on State Routes on a Saturday, Sunday, or a legal holiday as established by the Ohio Revised Code, or on a City roadway, unless the Medina City Engineer’s Office gives permission. The inspection fee will be billed at one and one- half times the current inspection rate if an inspector is required for an approved move during other than normal working hours.
(4) An inspection fee will also be charged if the inspector is required to wait longer than one hour for the load to arrive or commence movement at the specified meeting time and location. The permit holder will be billed for all time exceeding one hour at the current inspection fee rate.
(5) All permit fees and charges, plus proof of bonds and insurance, must be filed with the City of Medina Finance Department prior to permit issuance by Medina Engineer’s Department.
(6) Permits pulled for violation by any law enforcement officer may require the applicant to re-apply and submit an additional permit fee for any City of Medina Special Hauling Permit. Repeated violations, misrepresentations of the facts, or omissions of facts may result in the refusal of further permits being issued to the applicant.
(k) Permit/Inspection Fees.
The following permit/inspection fees are hereby established:
Trip and Return | $35.00 | Annual Overwidth (per truck) | $35.00 |
Annual Overwidth (fleet of over 5 trucks) | 150.00 | Failure to Obtain Permit | 35.00 |
Non-Notification Charge | 50.00 | Construction | 35.00 |
Escort (per hour per vehicle/officer or engineer) | 30.00 | Special | 35.00 |
(Ord. 34-04. Passed 2-23-04.)