(a) Notwithstanding any provision of the laws of the State of Ohio to the contrary, and unless otherwise specifically directed by Council, advertisement and competitive bidding shall not be required in any contract entered into by the City, involving the furnishing of equipment, services, supplies or materials to the City or for the construction of public improvements when the cost to the City of such equipment, non-professional services, supplies, materials or construction is less than seventy-five thousand dollars ($75,000).
(b) When the cost of a contract, that requires competitive bidding involving the furnishing of equipment, services, supplies, materials or construction to the City is seventy-five thousand dollars ($75,000) or more, advertisement and competitive bidding for such contract shall take place as recommended by the City Administrator by any of the following methods:
(1) Advertisement and bidding through any web-based vendor and bid management system.
(2) Advertisement on the City of Maumee web site for a period of one week or more if such additional time is deemed necessary by the City Administrator.
(3) Advertisement in newspaper of general circulation within the City of Maumee for not less than one week.
(c) Bids may be emailed, faxed, mailed or hand delivered to the City of Maumee on or before the bidding deadline. Bids may be awarded to the lowest, most qualified responsive bid after considering the bidder experience, qualifications and/or demonstrated competence.
(d) Changes to bid documents, bidding requirements or deadlines for bids may occur anytime during the bidding process. Bidders who have submitted bid documents before changes to bid documents or requirements shall be given the opportunity to modify their bid before the bid deadline.
(e) The City Administrator is authorized to waive any bidding irregularities or technicalities in a bid document submitted and/or waive any requirements in the form of the submitted bid in the best interests of the City of Maumee.
(Ord. 026-2023. Passed 8-21-23.)