(a) Work week.
(1) For all employees who are not included in division (a)(2) below, the work week shall consist of seven calendar days beginning at 12:01 a.m. on Sunday and ending at midnight on Saturday. During the work week, regular full-time employees shall normally be scheduled to work 40 hours and, generally, the 40 hours will be scheduled over five days. However, for reasons of efficiency and effectiveness, the City Manager may adjust work schedules.
(2) Full-time fire suppression and/or emergency medical service employees who work the tour system, as designated by the City Manager, shall normally work 24 hours followed by 48 hours off (24/48) over a 28-day work period. The schedule may be adjusted with a periodic off day so as to limit the number of hours of work to 212 in the 28-day work period.
(b) Overtime.
(1) Classified employees. Overtime is accrued for classified employees who are non-exempt from the FLSA and not otherwise covered by a collective bargaining agreement.
(2) Calculation of overtime; compensatory time. Each employee identified in division (b)(1) hereof, except as elsewhere provided for, shall receive overtime compensation calculated at one and one-half times the employee’s calculated hourly rate for all hours worked in excess of eight hours worked in a work day or in excess of 40 hours worked in a work week. The department head, with the consent of the City Manager, may approve, for any employee under his or her supervision, compensatory time off in lieu of overtime pay provided that the compensatory time is used within the same work week in which it accrues. However, for employees subject to the Fair Labor Standards Act for whom a work period longer than the work week may be used in computing overtime compensation, compensatory time may be approved for overtime hours worked up to the maximum number of hours worked per work period as established under the Fair Labor Standards Act. Compensatory time, when approved, shall be granted at the rate of one and one-half hours for each overtime hour worked. Compensatory time can only be scheduled and used with the prior approval of the department head and shall be taken in increments as the department head shall authorize. Hours in attendance at seminars or training shall not be counted as hours worked for purposes of this section unless the seminars or training is required by the city.
(3) Scheduled overtime. For all work in excess of eight hours per work day overtime shall appear on the employee’s timesheet. This shall not preclude the City Manager from limiting or otherwise directing the department head in authorizing overtime.
(4) Emergency overtime. Emergency overtime may be authorized by the department head or the City Manager. In all cases the reasons for emergency overtime shall appear on the employee’s timesheet. The City Manager has the authority to authorize emergency overtime work and payment for emergency services for employees other than those listed in division (b)(1) hereof, except that in no case shall payment for overtime work be made to the department or division heads unless specifically authorized by Council.
(5) Overtime analysis. No later than one week following the close of a pay period, the City Manager shall prepare and forward to Council an analysis of all overtime worked in that pay period. The analysis shall show the department and/or division in which the overtime was worked, the specific reasons for the overtime, the number of persons who worked overtime and their positions, the number of hours of overtime per person, the overtime cost per person, the overtime cost per department and/or division, and the overall overtime cost for that pay period. Overtime cost shall be computed as described in division (b)(2) hereof, and shall be shown regardless of whether compensatory time is taken or wages paid.
(Ord. 00-105, passed 7-24-2000)