175.04 ORGANIZATION.
(a) The Police Review and Community-Police Relations Commission shall have three elected officers; Chairperson, Vice-Chairperson and Secretary, who shall each serve for a period of one year.
(b) The Chairperson shall:
(1) Maintain order and appropriate decorum;
(2) Preside over all meetings and have the right to vote on all issues;
(3) Assure that all meetings are conducted in compliance with all applicable City, state and federal laws; and
(4) Select any member to preside in his or her absence or in the event of personal conflict, if the Vice-Chairperson is unable to preside.
(c) The Secretary shall be responsible for tape recording all meetings, shall send meeting notices to Commission members and the media as required by law and should maintain written minutes of all Commission meetings.
(d) The Clerk of Mansfield City Council shall act as the Clerk for the Commission and shall maintain a permanent file cabinet(s) for Commission records and maintain such records in appropriate order for so long as the Commission shall deem necessary.
(e) No official meeting shall be held unless a quorum is present. The affirmative vote of the majority of the members present at any meeting, when those present constitute a quorum at any regular or special meeting, shall be necessary to pass a resolution or make any decision or recommendation.
(f) The Commission shall meet once every two months and shall hold such additional meetings as needed. Additionally meetings may be called upon the concurrence of three members of the Commission. If there is no business to be considered for the next scheduled meeting, a motion to cancel the next scheduled meeting may be entertained.
(g) All meetings and business transacted thereat shall be tape recorded. Written minutes of all meetings and business transacted thereat should be maintained by the Commission Secretary. All such tapes and minutes shall be matters of public record.
(h) Any and all requirements of Ohio's Sunshine Law and Public Records Act that apply shall be followed.
(i) Roberts Rules of Order shall control all meetings.
(j) No Commission member shall act on any matter in which he or she has a conflict of interest.
(k) The Chief of Police or his designee and the Law Director or one of his assistants should be present at each Commission meeting unless otherwise excused.
(Ord. 18-125. Passed 8-7-18.)