The members of the Historic Preservation and Planning Commission shall choose annually members to serve as Chairman, Vice-Chairman and Secretary, for a period of one (1) year or until his/her successor has been chosen.
The Historic Preservation and Planning Commission shall adopt and maintain rules of procedures. These rules shall be reviewed annually and made available for public inspection.
(a) At least ( 4) meetings a year held at regular intervals, in a public place, advertised in advanced.
(b) Review decisions made in a public forum, applicants notified of meeting's and advised of decisions.
(c) The Historic Preservation and Planning Commission shall keep minutes of its proceedings showing the vote of each member upon each question, or if absent or failing to vote, indicating such fact, and shall keep records of its examinations and other official actions all of which shall be a public record and be immediately filed in the office of the Clerk of Council.
(d) Annually, the Historic Preservation and Planning Commission shall prepare a report to City Council detailing all board activities including but not limited to cases, decisions, special projects and qualifications of current members. Said report shall be kept on file by the Clerk of Council and available for public viewing.
(Ord. 2023-72. Passed 7-11-23.)