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(a) The General Manager of the Personnel Department shall prepare and maintain a written specification for each class of positions and such class specifications when approved and adopted by the Board of Civil Service Commissioners shall constitute the official specifications of classes in the City service. Such specifications shall be based on study of the duties and responsibilities of all positions in the City service and after conference with the appointing authorities, the principal supervisory officials and the employees concerned or their duly accredited representatives. Each class specification shall set forth the title of the class, a general statement of duties, a statement of distinguishing features of the work, examples of duties of positions in a class, a statement of qualifications necessary and desirable for efficient performance of the work and such other pertinent information as the Board of Civil Service Commissioners deems appropriate.
(b) The official copy of the specification for each class of positions shall be maintained in the office of the Board of Civil Service Commissioners and shall indicate the date of adoption or last revision or amendment or the specification for each class. The official copy of the specifications shall be open to inspection by the employees and the public under reasonable conditions at all times during business hours. Duplicates of the official copy of any class specification shall be made available to the Council, to any appointing authority and employee and to persons seeking employment in the City service or to any other persons interested.
(c) (None.)
(d) The official copy of the specifications for each class of positions shall be maintained in the office of the Board of Civil Service Commissioners and shall indicate the date of adoption or last revision or amendment of the specification for each class. The official copy of the specifications shall be open to inspection by the employees and the public under reasonable conditions at all times during business hours. Duplicates of the official copy of any class specification shall be made available to the Council, to any appointing authority and employee and to persons seeking employment in the City service or to any other persons interested.
SECTION HISTORY
Based on Ord. No. 89,100.
Amended by: Subsec. (c), repealed by Ord. No. 145,522, Eff. 3-7-74.
The allocations of all positions in the departments of the City service as classified by the Board of Civil Service Commissioners under specific classes in the Classification Plan and as listed in Schedule “A”, are hereby adopted. Schedule “A” naming and listing the positions provided and established by the Council under class titles in the Classification Plan shall be in the custody of the Board of Civil Service Commissioners and shall be currently maintained by the said Board of Civil Service Commissioners in accordance with any amendments to the Classification Plan as provided under Section 4.50 of this Code and pursuant to the provisions of Section 1003 of the Charter, provided that the Council and any appointing authority and any employee or the employee’s representative shall be permitted to consult Schedule “A” during business hours at reasonable length under conditions prescribed by the Board of Civil Service Commissioners.
SECTION HISTORY
Based on Ord. No. 89,100.
Amended by: Ord. No. 173,308, Eff. 6-30-00, Oper. 7-1-00; Ord. No. 184,252, Eff. 5-5-16.
The class specifications are descriptive and explanatory and not restrictive. They are intended to indicate the kinds of positions that should be allocated to the various classes and shall not be construed as declaring to any extent or in any way what the duties and responsibilities of any position shall be, or as limiting or modifying the power of any appointing authority to assign duties to, and to direct and control the work of, employees under the appointing authority’s supervision, provided that no employee shall be regularly assigned to a class of position having duties and responsibilities which differ substantially as to kind, character and importance from those of the employee’s class. The use of a particular expression, or illustration as to duties shall not be held to exclude others not mentioned that are of similar kind or quality.
In determining the class to which any position should be allocated, the specification of each class shall be considered in its entirety and in relation to others in the Classification Plan. Consideration shall be given to the general duties, specific tasks, responsibilities, qualifications desired, and relation to other classes.
The statement of qualifications in the specification for any class, as interpreted herein, constitutes a guide for the establishment of minimum qualifications, if any, for examination purposes, for the tests to be included in the examinations for the class, and for the evaluation of the qualifications of applicants by the Board of Civil Service Commissioners.
SECTION HISTORY
Based on Ord. No. 89,100.
Pursuant to Section 1003 of the Charter, the title or the appropriate code number of a class to which any position is allocated shall be used to designate the position in making requests for appropriation of funds for personal services, in the budgets submitted to the Mayor and the City Council, on all payrolls and all other records and communications of the Board of Civil Service Commissioners, the Controller, the Treasurer and all reports and payrolls providing for the payment of personal services and dealing with recruitment, promotion, leaves of absence and other personnel activities.
For purposes of internal administration or for any other purpose not involving personnel processes covered by Article X of the Charter, the standard code designation for each class of position as set out in Schedule “A” may be used where in the judgment of the Board of Civil Service Commissioners and the Controller such action is necessary or desirable.
SECTION HISTORY
Based on Ord. No. 89,100.
Amended by: Ord. No. 173,308, Eff. 6-30-00, Oper. 7-1-00.
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