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The Council shall hold a regular meeting on the fourth Monday of each month, unless that day is a legal holiday, in which case the meeting shall be held on the next day. The meeting shall be held at Town Hall. Town Council shall review and determine meeting times at each December Council meeting following municipal elections.
(1981 Code, § 2-1) (Am. Ord. passed 5-27-2014; Am. Ord. passed 1-25-2016; Am. Ord. passed 3-26-2018)
(A) A special meeting is any non-emergency meeting of the Council held at any time other than that specified in § 33.15 above.
(B) The Mayor, Mayor Pro Tempore or any 2 members of the Council may at any time call a special meeting by signing a written statement stating the time and place of the meeting and the subjects to be considered.
(C) Notice of the meeting shall be given to Council members as provided in this subsection, preferably 48 hours, but not less than 6 hours before the meeting:
(1) Written notice shall be delivered personally to each Council member; or
(2) If notice cannot be personally delivered, notice may be left at the Council member's usual place of dwelling. In this event, the Town Clerk shall make every reasonable effort to contact the Council member by telephone.
(D) Special meetings may also be held when all Council members are present and consent thereto or when those not present have signed a written waiver of notice, provided that the notice to the media required by division (E) below is given.
(E) The Town Clerk shall give notice of a special meeting to the public and the media, at least 48 hours before the meeting, by:
(1) Posting a notice of the time and place of the meeting on the town's principal bulletin board;
(2) Mailing or delivering notice of the meeting to each of the media who has requested it in accordance with the Open Meetings Law; and
(3) Mailing or delivering notice of the meeting to any person who has filed with the Clerk a written request for it in accordance with the Open Meetings Law.
(F) Only those items of business specified in the notice may be transacted at a special meeting unless all members are present or have signed a written waiver of notice.
(1981 Code, § 2-2)
(A) An emergency meeting is a meeting of the Council called because of generally unexpected circumstances that require immediate consideration.
(B) The Mayor, the Mayor Pro Tempore or any 2 members of the Council may at any time call an emergency meeting by signing a written statement stating the time and place of the meeting and the subjects to be considered.
(C) Notice of the meeting shall be given to Council members in the same manner as notice of special meetings.
(D) Emergency meetings may also be held when all Council members are present and consent thereto or when those not present have signed a written waiver of notice, provided that the notice to the media required by division (E) below is given.
(E) The Town Clerk shall give notice of an emergency meeting to each of the media who has requested it in accordance with the Open Meetings Law. This notice shall be given either by telephone or by the same method used to notify Council members and shall be given immediately after the notice has been given to those members.
(F) Only business connected with the emergency may be transacted at an emergency meeting.
(1981 Code, § 2-3)
(A) By majority vote the Council may continue or recess any regular, special or emergency meeting to any place and time specified in the motion to continue or recess the meeting.
(B) No further notice need be given of any continued or recessed session of a meeting set in accordance with division (A) above.
(1981 Code, § 2-4)
(A) Preparation. The Manager shall prepare the agenda for the meeting.
(B) Requests to be placed on agenda. A request to have any item of business placed on the agenda must be received by the Manager in sufficient time so that the agenda may be printed and distributed in accordance with division (E) below, and to this end the Manager may establish an appropriate deadline to receive the requests.
(C) Requests to address Council.
(1) Any individual or group that wishes to address the Council shall make a request to be on the agenda to the Manager.
(2) However, the Council shall determine at the meeting whether the individual or group will be heard by the Council.
(D) Contents.
(1) The agenda shall include, for each item of business placed on it, as much background information on the subject as is available and feasible to reproduce.
(2) Whenever possible a copy of all proposed ordinances shall be attached to the agenda and distributed simultaneously.
(E) Inspection and distribution.
(1) Copies of the agenda and attachments shall be available for public inspection as soon as they are completed.
(2) The Manager shall mail or deliver copies of the agenda and attachments to the Council members in sufficient time to ensure that they are received prior to the meeting.
(3) Additional copies of the agenda may be available for the press and interested members of the public.
(F) Additions.
(1) The Council may, by consensus or majority vote of the Council membership, add an item of business that is not on the agenda.
(2) Unless otherwise specified by the Council, additions to the agenda shall be taken up at the conclusion of all other regular business.
(1981 Code, § 2-6)
(A) Items of business shall be taken up at a meeting in the order that they appear on the agenda, except as provided in division (D) below.
(B) Items shall be placed on the agenda according to the order of business established by the Council upon recommendation of the Manager.
(C) In establishing the order of business, the Council may authorize broad categories of business to be included as agenda items, such as “members of the public wishing to be heard,” or “matters by the manager” or “matters by the attorney.”
(D) Items may be considered out of order by consent of all members present or by majority vote upon a motion.
(1981 Code, § 2-7)
(A) The Mayor shall preside at meetings of the Council, except as provided in division (C) below. A member must be recognized by the Mayor in order to address the Council.
(B) As presiding officer, the Mayor shall have the following powers, in addition to those conferred elsewhere in this chapter:
(1) To rule motions in or out of order, including the right to rule out of order any motion patently offered for obstructive or dilatory purposes;
(2) To determine whether a speaker has gone beyond reasonable standards of courtesy in his or her remarks and to entertain and rule upon objections from other members on this ground;
(3) To entertain and answer questions of parliamentary law or procedure, subject to being overruled by a 2/3 vote of the membership of the Council;
(4) To call a brief recess at any time; and
(5) To adjourn in the event of an emergency.
(C) If the Mayor becomes actively engaged in debate on a particular proposal, he or she may delegate the duty to preside over the debate to the Mayor Pro Tempore or to any other member of the Council who is not so engaged and who acquiesces in the delegation.
(D) The temporary Chairperson may only preside over the debate and may not participate in it; however, he or she does not forfeit his or her right to vote on the issue by acting as temporary Chairperson. The Chairperson shall resume the duty to preside as soon as action upon the matter is concluded.
(1981 Code, § 2-8)
(A) A majority of the actual membership of the Council plus the Mayor, excluding vacant seats, shall constitute a quorum.
(B) A quorum is necessary for the Council to take any official action.
(C) A member who has withdrawn from a meeting without being excused by majority vote of the remaining members present shall be counted as present for purposes of determining whether a quorum is present.
(1981 Code, § 2-9)
(A) The Council shall proceed by motion. A motion, when duly seconded, brings the matter before the Council for its consideration.
(B) A motion may be withdrawn by the introducer at any time prior to a vote if the member who seconded the motion concurs.
(C) Subject to § 33.26 below and other provisions of law, official action of the Council shall be by majority vote.
(1981 Code, § 2-10)
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