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MEETINGS
The Council shall hold a regular meeting on the fourth Monday of each month, unless that day is a legal holiday, in which case the meeting shall be held on the next day. The meeting shall be held at Town Hall. Town Council shall review and determine meeting times at each December Council meeting following municipal elections.
(1981 Code, § 2-1) (Am. Ord. passed 5-27-2014; Am. Ord. passed 1-25-2016; Am. Ord. passed 3-26-2018)
(A) A special meeting is any non-emergency meeting of the Council held at any time other than that specified in § 33.15 above.
(B) The Mayor, Mayor Pro Tempore or any 2 members of the Council may at any time call a special meeting by signing a written statement stating the time and place of the meeting and the subjects to be considered.
(C) Notice of the meeting shall be given to Council members as provided in this subsection, preferably 48 hours, but not less than 6 hours before the meeting:
(1) Written notice shall be delivered personally to each Council member; or
(2) If notice cannot be personally delivered, notice may be left at the Council member's usual place of dwelling. In this event, the Town Clerk shall make every reasonable effort to contact the Council member by telephone.
(D) Special meetings may also be held when all Council members are present and consent thereto or when those not present have signed a written waiver of notice, provided that the notice to the media required by division (E) below is given.
(E) The Town Clerk shall give notice of a special meeting to the public and the media, at least 48 hours before the meeting, by:
(1) Posting a notice of the time and place of the meeting on the town's principal bulletin board;
(2) Mailing or delivering notice of the meeting to each of the media who has requested it in accordance with the Open Meetings Law; and
(3) Mailing or delivering notice of the meeting to any person who has filed with the Clerk a written request for it in accordance with the Open Meetings Law.
(F) Only those items of business specified in the notice may be transacted at a special meeting unless all members are present or have signed a written waiver of notice.
(1981 Code, § 2-2)
(A) An emergency meeting is a meeting of the Council called because of generally unexpected circumstances that require immediate consideration.
(B) The Mayor, the Mayor Pro Tempore or any 2 members of the Council may at any time call an emergency meeting by signing a written statement stating the time and place of the meeting and the subjects to be considered.
(C) Notice of the meeting shall be given to Council members in the same manner as notice of special meetings.
(D) Emergency meetings may also be held when all Council members are present and consent thereto or when those not present have signed a written waiver of notice, provided that the notice to the media required by division (E) below is given.
(E) The Town Clerk shall give notice of an emergency meeting to each of the media who has requested it in accordance with the Open Meetings Law. This notice shall be given either by telephone or by the same method used to notify Council members and shall be given immediately after the notice has been given to those members.
(F) Only business connected with the emergency may be transacted at an emergency meeting.
(1981 Code, § 2-3)
(A) By majority vote the Council may continue or recess any regular, special or emergency meeting to any place and time specified in the motion to continue or recess the meeting.
(B) No further notice need be given of any continued or recessed session of a meeting set in accordance with division (A) above.
(1981 Code, § 2-4)
(A) Preparation. The Manager shall prepare the agenda for the meeting.
(B) Requests to be placed on agenda. A request to have any item of business placed on the agenda must be received by the Manager in sufficient time so that the agenda may be printed and distributed in accordance with division (E) below, and to this end the Manager may establish an appropriate deadline to receive the requests.
(C) Requests to address Council.
(1) Any individual or group that wishes to address the Council shall make a request to be on the agenda to the Manager.
(2) However, the Council shall determine at the meeting whether the individual or group will be heard by the Council.
(D) Contents.
(1) The agenda shall include, for each item of business placed on it, as much background information on the subject as is available and feasible to reproduce.
(2) Whenever possible a copy of all proposed ordinances shall be attached to the agenda and distributed simultaneously.
(E) Inspection and distribution.
(1) Copies of the agenda and attachments shall be available for public inspection as soon as they are completed.
(2) The Manager shall mail or deliver copies of the agenda and attachments to the Council members in sufficient time to ensure that they are received prior to the meeting.
(3) Additional copies of the agenda may be available for the press and interested members of the public.
(F) Additions.
(1) The Council may, by consensus or majority vote of the Council membership, add an item of business that is not on the agenda.
(2) Unless otherwise specified by the Council, additions to the agenda shall be taken up at the conclusion of all other regular business.
(1981 Code, § 2-6)
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