(A) The fixed asset policy is being issued retroactive effective January 1, 2018. The new policy will be referred to as the capital asset policy. This policy is being issued to document the minimum value of capital assets to be reported on our financial reports and to include infrastructure assets. This issuance of a policy document is related to the implementation of a new reporting model, Governmental Accounting Standards Board Statement 34. Statement 34 will require the city to depreciate capital assets. The capital asset threshold will be $5,000. An asset with a value under $5,000 will be expensed in the year of purchase. The infrastructure portion of this policy is also effective January 1, 2007.
(B) City stormwater utility will follow this same definition of capital assets except any item with a unit cost of $5,000 or more shall be capitalized. Assets that are not capitalized (items less than $5,000) are expensed in the year of acquisition. City stormwater utility will follow the capitalization guidelines of the Indiana State Board of Accounts.
(C) The City of Lebanon is, by this subchapter, establishing a capital asset policy in order to provide a higher degree of control over its considerable investment in capital assets, and to be able to demonstrate accountability to its various constituencies: citizens, rate-payers, oversight bodies and regulators. All public information pertaining to capital assets will be made available in the Comprehensive Annual Financial Report (CAFR).
(D) The purpose of establishing a capital policy is fivefold:
(1) To safeguard the investments of the citizens of Lebanon;
(2) To fix responsibility for the custody of equipment;
(3) To provide a basis for formulating capital asset acquisition, maintenance and retirement polices;
(4) To provide data for financial reporting; and
(5) To demonstrate appropriate stewardship responsibility for public assets.
(E) This policy will only serve to classify capital assets, including fixed and infrastructure, for accuracy in financial reporting through the Indiana State Board of Accounts. It does not include data processing, programming requirements, or computer operations procedures.
(Ord. 05-01, passed - -; Ord. 2018-12, passed 8-13-2018)