On or before November 1 of each year, each city official shall confer with the personal information system officers under his or her supervision and take the following actions:
   (a)   Eliminate personal information from the information system which is no longer timely, and which may be eliminated in accordance with all other applicable law;
   (b)   Determine whether all personal information maintained is necessary and relevant to the functions that his or her office is required or authorized by law to perform. In the event it is found that information is being maintained which is not legally required or authorized, the city official shall:
      (1)   Eliminate that information from the system, in compliance with the requirements of state law; or
      (2)   Propose legislation to the Mayor which would authorize or require such information to be kept.
         (Ord. 18-14.  Passed 6-2-2014.)