(a) In addition to the duties usually and customarily performed by the Clerk and secretaries, and such further duties as may be required by law or by resolution of Council, it shall be the duty of the Clerk to prepare a docket and agenda of the business proposed to be transacted at any regular or special Council meeting and to cause a copy thereof to be delivered to each member of Council, the Mayor and each department and division head not less than forty-eight hours before the meeting. No matter not included in the docket, or otherwise called to the attention of all members of Council at least twelve hours before the meeting, shall be submitted to Council for final action if objected to by two members present.
(b) In preparing the docket and agenda for each regular Council meeting, the Clerk shall only place thereon all matters received for such purpose by 5:00 p.m. of the Wednesday prior to the meeting for which the docket and agenda pertain. The Clerk shall save until the next regular meeting, all matters received after 5:00 p.m. of the prior Wednesday. The docket and agenda for special meetings shall only include those matters designated by the person calling the same. Supplemental dockets will only be prepared upon the approval and instructions of the President of Council.
(c) The Clerk shall be responsible for the posting, publishing, advertising and certification of any legislation as required by law.
(Ord. 26-18. Passed 6-18-2018.)
(d) The Clerk shall be responsible for the custody, maintenance, distribution and sale, according to instructions of Council, of all copies of the Codified Ordinances, and the sale of copies of the Charter, ordinances, resolutions and other public documents of the City where no provision for sale is otherwise made by ordinance.
(Ord. 39-17. Passed 6-18-2018.)
(e) The Clerk shall be responsible for recording Council meetings and for the care and custody of the tapes, which shall be kept for a period of four years.
(f) The Clerk may receive funds for services and sales offered by the office of Council and shall account therefor to the Finance Director at least monthly.
(g) The Clerk shall provide each member of Council a summary of all matters referred to a committee of Council and/or member of the Administration within a reasonable time following each regular Council meeting and shall post a summary list in the Council chambers prior to the next regular meeting of Council. The summary shall include the subject matter referred, the date of referral, the name and members of the committee and/or member of the Administration to which the matter has been referred, the author of the communication referred and a brief statement of the present status of such matter.
(h) The Clerk shall be responsible for assisting newly elected mayors and members of council in fulfilling their training obligations under the Charter and for providing each officer with a certificate of completion, signed by the Clerk as verification of the completion of the training, to be filed with and maintained by the Clerk.
(Ord. 26-18. Passed 6-18-2018.)