(A) Except as provided in division (B) below, for contracts with vendors or other providers delivering supplies or services on an unspecified but ongoing basis in annual amounts anticipated to be more than $25,000, such contracts or similar authorizations shall be presented to the City Council for consideration as part of the review and approval of the city’s annual budget. If such vendor is identified after approval of the budget, a vendor approval form shall be submitted to the City Council Finance Committee Chairman for approval.
(B) For contracts relating to insurance-related services from vendors or other providers delivering services on an unspecified but ongoing basis in annual amounts anticipated to be more than $25,000 but whose costs for services are established on a calendar year basis, such contracts or similar authorizations shall be presented to the City Council for consideration prior to the beginning of the calendar year for which services are to be provided.
(C) For contracts relating to supplies or services of a regular but routine nature for which savings might be attained through multi-year arrangements in which the annualized amount of the contract is expected to exceed $25,000, such contracts or similar authorizations shall be competitively bid and presented to the City Council for consideration and approval as directed by the City Council.
(D) For contracts with vendors or other providers delivering instructional services as part of fee-based recreational programs may be approved by the City Manager; provided that: (a) the total amount approved for such contracts or other authorizations by the City Manager do not exceed the amounts set forth in the city’s annual budget; and (b) the budgeted amount for such contracts or similar authorizations does not exceed $75,000.
(E) For all other contracts, by presentation to, and approval or ratification by, the City Council as a specific matter for consideration.
(Ord. 2011-20, passed 9-19-2011; Ord. 2016-02, passed 1-19-2016; Ord. 2018-22, passed 5-7-2018; Ord. 2020-024, passed 6-15-2020)