(a) Surplus property owned by the Village that is determined by the Finance Director, with the approval of the Village Manager or designee, to no longer be needed for municipal purposes may be declared surplus and disposed of by any of the following methods:
(1) By sale by sealed bid to the highest bidder, following notice at least one time in a newspaper of general circulation in the Village and posted on the Village website at least ten (10) business days prior to the opening of the bids.
(2) By live public auction.
(3) By internet auction. Notice of internet auction will be posted on the Village website at least ten (10) business days prior to commencement of bidding.
(4) By sale of another government jurisdiction without the requirement of competitive bidding.
(5) By trade-in for credit at the time of purchase of replacement property, provided that trade-in value is established separately from the purchase price of the replacement property, and can be verified to represent fair market value for the traded property.
(6) By sale for scrap value, or discarding, if the property can be shown to have minimal or no residual market value in its current form.
(7) By destruction upon the determination by the Village Manager or designee that the surplus property must be destroyed for public safety reasons.
(8) By donation to an appropriate charitable organization with the approval of the Village Manager or designee.
(b) Disposal of all municipally-owned property that has been declared surplus and to no longer be needed for municipal purposes that has an estimated value of greater than $5,000.00, or is a motor vehicle, may be disposed of by any of the above methods with the prior approval of Village Council.
(c) The Finance Director will estimate the value of the property deemed by the user division to be surplus for purposes of determining the method to be used for the disposal of property. All property determined to be surplus and disposed of shall be fully documented and recorded for purposes of maintaining an accurate inventory of Village-owned property.
(Ord. 15-2016. Passed 3-15-16.)