(A) Permanent, full-time employees shall accrue one personal day (eight hours) off per year with pay upon the first day of any calendar year that can be used, subject to the advance approval of the employee's Department Head. New permanent, full-time employees hired between January 1 and June 30, shall be entitled to one personal day (eight hours) off to be used during the remainder of that calendar year. Employees hired between July 1 and December 31 shall not receive a personal day off during the year the employee is hired.
(B) Permanent, full-time employees shall accrue one additional personal day (eight hours) off per year upon the first day of any calendar year following their respective fifth, tenth, fifteenth, twentieth and twenty-fifth anniversaries marking uninterrupted service with the Village of Indian Hill that can be used, subject to the advance approval of the employee's Department Head.
(C) Permanent, full-time employees shall be eligible for up to three incentive based personal days off each year. One such incentive personal day will be provided for any employee who does not use any sick time for the 12-month period preceding December 1 of any calendar year. The second such incentive personal day will be provided to employees in each department who achieve or exceed departmental objectives as determined by Department Heads, in collaboration with the City Manager, for the 12-month period preceding December 1 of any calendar year. The third such incentive personal day will be provided to employees who, in the judgment of the City Manager, achieve or exceed preset health and/or wellness goals for the 12-month period preceding December 1 of any calendar year. Personal incentive days will be provided to employees based upon the employee's normally scheduled work hours. The incentive personal days earned shall be credited to the personal leave balance of the affected employees on December 1 of each calendar year and must be used before June 1 of the following year.
(D) Permanent, part-time employees, who were hired prior to January 1, 2003, shall be entitled to personal time off based upon uninterrupted service time with the Village of Indian Hill.
(E) Unless otherwise specified in this section, personal days off must be taken during the year in which they accrue. With the exception of incentive personal days off, employees may not carry unused personal days forward to the next calendar year.
(F) Payment for Unused Personal Leave. Any employee at the time of retirement will be paid for any unused personal days up to the maximum allotment for the calendar year within which the employee retires. Any employee leaving the service of the city in good standing will be paid for any unused personal leave already earned during the calendar year in which they are separated. Such payment shall be made only once to any employee.
(Ord. 15-19, passed 12-16-19)