(A) Vacation Leave Applicable to Employees hired prior to January 1, 2003.
(1) Permanent, full-time employees who were hired prior to January 1, 2003 shall be entitled to two calendar weeks (ten work days) of vacation with full pay after service of one year, including prior service with other governmental units in Ohio.
(2) Permanent, full-time employees having five or more years of service, including prior service with other governmental units in Ohio, are entitled, during each year thereafter, to three calendar weeks (15 work days) of vacation leave with full pay.
(3) Permanent, full-time employees having ten or more years of service, including prior service with other governmental units in Ohio, are entitled, during each year thereafter, to three and one half calendar weeks (17.5 work days) of vacation leave with full pay.
(4) Permanent, full-time employees having 20 or more years of service, including prior service with other governmental units in Ohio, are entitled, during each year thereafter, to four calendar weeks (20 work days) of vacation leave with full pay.
(5) Employees who do not use all of their annual vacation before the end of the current year may carry over up to one-half of their annual vacation leave entitlement to the following year. In no event shall the amount of vacation leave that is carried-over to a subsequent year exceed one-half of the employee's annual entitlement.
(6) Permanent, part-time employees in the position of Custodian or Inspector, who were hired, or had service with the Village of Indian Hill prior to January 1, 2003, shall be entitled to vacation leave in proportion to hours worked and based on years of service, including service with other governmental units in Ohio.
(B) Vacation Leave Applicable to Employees hired after January 1, 2003.
(1) Permanent, full-time employees who begin employment after January 1, 2003 shall be entitled to accrue 3.077 hours of vacation per pay period, or two calendar weeks (ten work days) of vacation leave annually, including prior service with other governmental units in Ohio.
(2) Permanent, full-time employees having five or more years of service, including prior service with other governmental units in Ohio, are entitled, during each year thereafter, to accrue 4.615 hours of vacation per pay period, or three calendar weeks (15 work days) of vacation leave annually, with full pay.
(3) Permanent, full-time employees having ten or more years of service, including prior service with other governmental units in Ohio, are entitled, during each year thereafter, to accrue 5.385 hours of vacation per pay period, or three and one half calendar weeks (17.5 workdays) of vacation leave annually, with full pay.
(4) Permanent, full-time employees having 20 or more years of service, including prior service with other governmental units in Ohio, are entitled, during each year thereafter, to accrue 6.154 hours of vacation per pay period, or four calendar weeks (20 workdays) of vacation leave annually, with full pay.
(5) Part-time Grand Valley Preserve Workers who were hired before January 1, 2013 are entitled to accrue vacation hours proportional to the hours worked during the preceding calendar year. Vacation accrual rate shall be based upon two calendar weeks proportional to hours worked on an annual basis.
(6) In no event shall the amount of vacation leave that is carried on the Village of Indian Hill vacation accrual records for any employee covered under this section exceed 150% of the employee's annual entitlement.
(C) Vacation Leave Applicable to Police Department Employees.
(1) Permanent, full-time employees of the Police Department shall be entitled to two calendar weeks of vacation leave annually, including prior service with other governmental units in Ohio. Such vacation entitlement shall be accrued at a rate of 4.308 hours per pay period.
(2) Permanent, full-time employees of the Police Department having five or more years of service, including prior service with other
governmental units in Ohio, are entitled, during each year thereafter, to three calendar weeks of vacation leave with full pay. Such vacation entitlement shall be accrued at a rate of 6.462 hours per pay period.
(3) Permanent, full-time employees of the Police Department having ten or more years of service, including prior service with other governmental units in Ohio, are entitled, during each year thereafter, to three and one half calendar weeks of vacation leave with full pay. Such vacation entitlement shall be accrued at a rate of 7.539 hours per pay period.
(4) Permanent, full-time employees of the Police Department having 20 or more years of service, including prior service with other governmental units in Ohio, are entitled, during each year thereafter, to four calendar weeks of vacation leave with full pay. Such vacation entitlement shall be accrued at a rate of 8.615 hours per pay period.
(5) In no event shall the amount of vacation leave that is carried on the Village of Indian Hill vacation accrual records for any employee covered under this section exceed 150% of the employee's annual entitlement.
(6) For the purposes of calculating the above specified vacation leave, a calendar week of vacation shall be equal to 56 hours of paid vacation.
(7) Employees hired after January 1, 2020, in the position of Chief of Police, Assistant Chief (Patrol Captain) and Assistant Chief (Investigations Captain) shall follow the vacation accrual schedule applicable to employees hired after January 1, 2003 as approved by Council.
(D) The City Manager shall have the discretion to set vacation accruals for those positions which are exempt from civil service regulations and involve the hiring of individual employees who have substantial private sector experience. In no event shall the vacation accrual authorized exceed the maximum accruals authorized by this section for employees who have prior service with other governmental units in Ohio.
(E) Payment for Unused Vacation Leave. Any employee at the time of retirement will be paid for any unused vacation leave up to the maximum accrual of one and one half times their annual vacation accrual. Any employee leaving the service of the city in good standing will be paid for any unused vacation credit already earned or carried over during the during the calendar year in which they are separated. Such payment shall be made only once to any employee.
(Ord. 15-19, passed 12-16-19)