(A) Sick Leave Accrual. Permanent, full-time employees shall be entitled to accrue sick leave with pay at a rate of 4.615 hours for each completed pay period in which an employee is in paid status. Unused sick leave shall be cumulative up to 1,080 hours, unless more than 1,080 hours are approved by the City Manager.
(B) Permanent, part-time employees in the position of Custodian and Inspector, who were hired or with service with the Village prior to January 1, 2003, shall accrue sick time and receive incentive pay for unused sick leave in proportion to hours worked.
(C) Incentive Pay for Unused Sick Leave. Permanent, full-time employees of the Village of Indian Hill who have accumulated a sick leave balance of 720 hours shall be compensated annually for 33.3% of the number of hours in excess of 720 hours, not to exceed 120 hours each year. This compensation will be at the hourly rate of base pay in effect at the time of payment. The actual payment to an employee in any one year shall not exceed 40 hours of pay. The remaining unused sick leave, not to exceed 80 hours per year shall be accumulated with the original 720 hour balance to a maximum allowable sick leave balance of 960 hours. The number of benefit hours shall be based upon a 12-month reporting period of December 1 thru November 30. Payment shall be made during the first week of December in each year.
(D) Transfer of Sick Leave Accumulated from Employment with another Ohio Public Agency. Any employee who has prior service with another Ohio Public Agency may transfer any unused and/or uncashed sick leave balance, up to a maximum of 960 hours, to the Village of Indian Hill. It shall be the responsibility of the employee to provide satisfactory documentation substantiating the uncashed sick leave being transferred from his or her prior employer. Any such sick leave accumulated while employed by another Ohio Public agency shall, upon exhaustion of sick leave accumulated while employed by the Village of Indian Hill, be available for use by the employee under the applicable sick leave use provisions contained in the personnel policies. Transferred sick leave shall not be eligible for compensation under either the annual incentive pay program specified under Incentive Pay for Unused Sick Leave or the retirement compensation specified under Payment for Accrued Sick Leave upon Retirement. The maximum combined usable balance of Village of Indian Hill accumulated and transferred sick leave that can carry over for future use shall not exceed 960 hours on December 1st of any year.
(E) Payment for Accrued Sick Leave Upon Retirement. Any employee at the time of retirement will be paid one-half of his or her accrued sick leave up to a maximum payment of 60 days' pay. Such payment shall be based on the employee's rate of pay at the time of retirement. Payment for sick leave on this basis shall be considered to eliminate all sick leave credit accrued by the employee at that time. Such payment shall be made only once to any employee. Employees leaving service will not be paid for accrued sick leave.
(Ord. 15-19, passed 12-16-19)