Bids may be solicited and processed by a sealed bid or secure electronic bid procedure as determined by Council.
A. Sealed bids. The sealed bid procedure shall utilize paper forms for the submission of bids and paper or other hard copy supporting documentation. Requests for proposals may allow information to be submitted on discs or other physical devise containing electronic data. Bids and supporting documentation shall be submitted in sealed envelopes which shall remain sealed until bid opening.
B. Secure Electronic bids. The secure electronic bid procedure shall use a Township or third-party internet based website (""Bid Platform") which has the capability to post solicitations, receive bids and supporting documentation, allow bidders to submit questions and amend bids, allow Township to respond to questions, issue addenda and communicate with bidders, track all communications processed through the system or access to bids and perform other practices common to sealed bid procedures. The Bid Platform must secure bids and supporting documentation received, in whatever form received or stored, so that no person other than bidder can view or access the bid or any part thereof until bids are opened by the Township. A Bid Platform shall be accessible to the public without cost and allow all functions performed through the Platform to be without cost, but for submitting a bid. Township may require bid bonds or other such security to be physically submitted to the Township.
C. Bid opening. Sealed bid opening occurs when the seal on all bids received is broken at a public meeting of the Township Council. Electronic Bid opening occurs when, at a public meeting of the Township Council, it first accesses the database of all bids on the Bid Platform.
(Ord. 593, 4/4/2018)