1. The Office of Open Records Officer is established and shall perform the responsibilities of such officer as set forth in the Law and this policy.
2. The Open Records Officer shall be appointed by the Township Council. The Township may appoint an alternate Open Records Officer to serve in the absence of the Open Records Officer.
3. Functions.
A. The Open Records Officer shall receive requests submitted to the Township under the Law, direct requests to other appropriate persons within the Township or to appropriate persons in another agency, track the Town ship’s progress in responding to requests and issue interim and final responses under this act.
B. Upon receiving a request for a public record or financial records, the Open Records Officer shall do all of the following:
(1) Note the date of receipt on the written request.
(2) Compute the day on which the 5 business day period under § 901 of the Law will expire and make a notation of that date on the written request.
(3) Maintain an electronic or paper copy of a written request, including all documents submitted with the request until the request has been fulfilled. If the request is denied, the written request shall be maintained for 30 days or, if an appeal is filed, until a final determi nation is issued under § 1101(b) of the Law or the appeal is deemed denied.
C. The Open Records Officer shall post and maintain as current both in the Township Building and on the Township’s website the following informa tion:
(1) Contact information for the Open Records Officer.
(2) Contact information for the Pennsylvania Office of Open Records.
(3) The approved form for filing a request.
(4) A copy of this Open Records Policy.
(5) Current fees for duplication of records as established by the Pennsyl vania Open Records Office.
(Res. 2008-37, 12/3/2008)