(A) An employee traveling in his or her own vehicle will be reimbursed at the prevailing federal mileage rate as set by the Internal Revenue Service at the time of the claim. If mileage submitted is questionable, reimbursement will be made on reasonably acceptable mileage. Travel within a city or town must be listed separately from travel between cities or towns.
(B) An employee in travel status will be reimbursed for the cost of parking and tolls whether using a personal vehicle or city vehicle. Original receipts for the claims must be presented for payment.
(C) When traveling by air, reimbursement will be made for coach or tourist class accommodations only. Employees are cautioned to investigate the qualifications associated with “super saver” or discounted fare.
(D) Employees traveling by railroad or bus will be fully reimbursed, however payment of Pullman accommodations shall be based on the cost of a roomette.
(E) Costs incurred in travel between an employees home or work station and a transportation facility are reimbursable as follows:
(1) Cost of taxi or limousine;
(2) Mileage for use of personal vehicle;
(3) Cost of terminal parking at long term rate; and
(4) Reimbursement will be made for transportation costs between terminals/ stations and lodging facilities.
(F) Automobile rental expense is reimbursable only when approved by the Mayor or other elected official. The least expensive vehicle available must be rented.
(G) Employees choosing to drive long distances rather than fly are in travel status for a maximum of 2 full days of driving (48) hours. However, mileage allowance shall not exceed air fare to the same location.
(Prior Code, § 37.55) (Ord. 7246, passed 11-13-1989; Am. Ord. 7351, passed 2-25-1991; Am. Ord. 8459, passed 12-16-2002; Am. Ord. 8769, passed 7-24-2006)