(A) All travel of employees must be authorized by their department heads.
(B) All travel of department heads must be authorized by the Mayor.
(C) All travel expenses for employees of the Common Council, City Court and City Clerk, must be authorized by the elected officials under whom they serve.
(D) All elected officials, including the Mayor, the City Clerk, the City Judge and the members of the Common Council, may authorize their own travel.
(E) The following must be approved by the Mayor or other elected official.
(1) Out-of-state travel;
(2) Travel in excess of 1,200 miles 1-way;
(3) Travel outside the continental U.S.A.;
(4) Travel to an out-of-state resort location; and
(5) Travel by 3 or more people from the same department to the same out-of-state location.
(F) An employee is in travel status from the time he or she leaves their work location to the time of their return. When a trip includes both business and personal travel, employees are advised that direct business expenses only are reimbursable.
(G) Exceptions to this section can only be authorized by the Mayor or other elected official.
(H) Each employee requesting reimbursement for travel expenses must submit a claim covered by a purchase order.
(I) All requests for reimbursement must be submitted on forms provided by the city and approved by the state’s Board of Accounts.
(J) Any travel policies and procedures developed within a department must not conflict with the contents of this manual.
(K) Transportation expenses will be honored for a business trip that might also include personal activities. However, meals, lodging and miscellaneous expenses of actual dates of business will only be accepted.
(Prior Code, § 37.51) (Ord. 7246, passed 11-13-1989)